Automate Event Registrations for Conferences via WhatsApp with Pabbly Chatflow

Learn how to automate event registrations for conferences using Pabbly Chatflow and WhatsApp. Step-by-step tutorial with specific integrations and processes. Explore how leading businesses automate customer interactions with carefully designed chat sequences that feel natural and helpful.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Chatflow to Create Your WhatsApp Chatbot

To automate event registrations via WhatsApp, the first step is to access Pabbly Chatflow. Simply go to the Pabbly Chatflow website and either sign in or sign up for a free account. This platform allows you to create chatbots without any coding skills.

Once logged in, navigate to the Pabbly Chatflow dashboard. You will see various options to manage your WhatsApp conversations effectively. This is where you will set up your chatbot for event registrations.

2. Setting Up Your WhatsApp Number in Pabbly Chatflow

After accessing Pabbly Chatflow, the next step is to set up your WhatsApp number. Click on the ‘Add WhatsApp Number’ button located in the top right corner of your dashboard. You will have two methods to connect your number: WhatsApp Connect or Manual Token Connect.

• Select WhatsApp Connect for automatic integration.
• Use Manual Token Connect if you prefer a manual setup.

Once connected, you can categorize your WhatsApp numbers in folders according to your event needs. This organization helps streamline your event registration process.

3. Creating Your Event Registration Chatbot with Pabbly Chatflow

To create a WhatsApp chatbot for event registrations, navigate to the ‘Flow’ section in Pabbly Chatflow. Click on the ‘Add Flow’ button to start a new project. Name your flow something descriptive, like ‘Automate Event Registrations for Conferences via WhatsApp.’ This helps identify your flow easily.

Next, set up your trigger event. Choose ‘Keyword Regex Match’ as the trigger type. This allows your bot to respond to specific keywords from users, such as ‘register’ or ‘event’. Enter these keywords in the designated field and save your settings.

4. Designing the Chatbot Flow for Event Registrations

Now that the trigger is set, you need to design your chatbot flow. Drag and drop the ‘List’ message type into your flow to present users with event options. Add a header and body text to introduce the bot and provide context about the events available for registration. using Pabbly Connect

• Include event titles like ‘Marketing Conference’ and descriptions.
• Make sure to connect the List to your trigger.

After users select an event, you will need to collect their names and email addresses. Use the ‘Ask Question’ feature to prompt users for this information and save their responses in custom fields. This data will be crucial for follow-up communications.

5. Finalizing Your Chatbot Setup and Testing

Once your chatbot flow is complete, it’s time to finalize and test it. Click the ‘Save’ button to ensure all your settings are stored in Pabbly Chatflow. After saving, run a test by sending a message to your WhatsApp bot.

Check if the bot responds correctly with the event options and collects user information as intended. This step is essential to ensure everything works smoothly before going live with your event registration process.

Conclusion

By following this tutorial, you can successfully automate event registrations for conferences via WhatsApp using Pabbly Chatflow. This integration streamlines the registration process, making it efficient and user-friendly. With Pabbly Chatflow, you can create powerful chatbots without any coding skills.