Automate Zoom Recording Details to Google Sheets and Google Drive with Pabbly Connect

Learn how to automate saving Zoom recording details to Google Sheets and uploading them to Google Drive using Pabbly Connect in this detailed tutorial. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect to Automate Your Workflow

To start automating the process of saving Zoom recording details to Google Sheets and uploading them to Google Drive, you first need to access Pabbly Connect. This powerful automation tool allows you to create workflows without any coding knowledge.

Visit the Pabbly website by typing ‘Pabbly.com’ in your browser. If you already have an account, click on ‘Sign In’ in the top right corner. If you’re new, select ‘Sign Up for Free’ to create an account and receive 100 free tasks monthly. After signing in, navigate to Pabbly Connect from the applications page.

2. Creating a Workflow in Pabbly Connect

Once you are on the Pabbly Connect dashboard, the next step is to create a new workflow. Click on the ‘Create Workflow’ button and select the ‘Classic’ option for a stable experience. Name your workflow as ‘Save Zoom Recording Details to Google Sheets and Auto Upload to Google Drive’. using Pabbly Connect

• Click on the ‘Create’ button to finalize the workflow setup.
• You will see two boxes: one for Trigger and another for Action.
• Set Zoom as the Trigger application and Google Sheets and Google Drive as Action applications.

After creating the workflow, you will configure the trigger to listen for completed Zoom recordings, which will then initiate actions to save the details in Google Sheets and upload the recording to Google Drive.

3. Configuring the Zoom Trigger in Pabbly Connect

To configure the Zoom trigger, select ‘Zoom’ from the Trigger Application dropdown. For the Trigger Event, choose ‘Configure Webhook’ and click on ‘Connect’. If you don’t have an existing connection, opt for ‘Add New Connection’. using Pabbly Connect

Follow the instructions provided by Pabbly Connect to set up the connection:

• Open your Zoom account and navigate to Admin > Advanced > App Marketplace.
• Create a new app by selecting ‘Build App’ and then ‘General App’.
• Copy the Callback URL provided by Pabbly Connect and paste it into the Redirect URL field in Zoom.

After saving the settings in Zoom, you will receive a Webhook URL in Pabbly Connect. This URL will allow Pabbly Connect to listen for new recording events from Zoom.

4. Adding Google Sheets and Google Drive Actions

After setting up the Zoom trigger, the next step is to add actions to save the recording details in Google Sheets. Select ‘Google Sheets’ as the Action Application and choose ‘Add New Row’ as the Action Event. Click on ‘Connect’ to link your Google Sheets account. using Pabbly Connect

Once connected, you will need to select the specific spreadsheet where you want to save the Zoom recording details. Use the mapping feature to automatically fill in the fields with data from the Zoom response:

Map the fields such as File Name, Recording ID, and Download URL from the Zoom response. Ensure to use dynamic mapping to keep the data updated with each new recording.

This ensures that every time a new recording is completed, the details will be automatically added to your specified Google Sheets.

5. Uploading Zoom Recordings to Google Drive

To complete the workflow, you will now add an action to upload the recording file to Google Drive. Select ‘Google Drive’ as the Action Application and choose ‘Upload File’ as the Action Event. Once again, connect your Google Drive account. using Pabbly Connect

In the setup, you will need to specify the URL of the recording file, which you will map from the Zoom response. Additionally, select the folder in Google Drive where you want to save the recordings:

Ensure the folder is accessible and permissions are set correctly. Click on ‘Save and Send Test Request’ to upload a test recording and verify the connection.

Once the test is successful, your automation is complete, and every new recording will be saved to Google Sheets and uploaded to Google Drive automatically.

Conclusion

In this tutorial, we explored how to automate the process of saving Zoom recording details to Google Sheets and uploading them to Google Drive using Pabbly Connect. By following the steps outlined, you can streamline your workflow and save valuable time.

Utilizing Pabbly Connect for this automation not only enhances efficiency but also ensures that all your important meeting details are organized and easily accessible.