How to Send Webinar Invitations via Gmail for Google Form Responses Using Pabbly Connect

Learn how to automate sending webinar invitations via Gmail for Google Form responses using Pabbly Connect. Step-by-step tutorial included. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automating Webinar Invitations

To send webinar invitations via Gmail for Google Form responses, you need to access Pabbly Connect. This powerful automation tool allows you to connect various applications seamlessly.

Start by visiting the Pabbly Connect homepage. If you are a new user, click on ‘Sign Up Free’ to create an account. For existing users, simply log in to your account. Once logged in, you will see all the applications available for integration.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button located at the top right corner of the dashboard.

• Choose a name for your workflow, such as ‘Send Webinar Invitations via Gmail for Google Form Responses.’
• Select the folder where you want to save this workflow.
• Click on ‘Create’ to proceed.

Once the workflow is created, you will see the option to set up a trigger and action. This is where Pabbly Connect shines by allowing you to automate your tasks effectively.

3. Setting Up Google Forms Trigger in Pabbly Connect

To begin automating the process, you need to set up a trigger in Pabbly Connect. Select Google Forms as the trigger application. Then, choose the event as ‘New Response Received.’

After selecting the trigger event, connect your Google Forms account with Pabbly Connect. You will be prompted to authorize the connection. Once connected, you can proceed to select the specific Google Form you want to use for webinar registrations.

4. Linking Google Sheets with Pabbly Connect

Next, you will link Google Sheets to capture the responses from your Google Form. In Pabbly Connect, select Google Sheets as the action application. Choose the action event as ‘Add Row.’

Connect your Google Sheets account and select the spreadsheet where you want to store the form responses. Map the fields from your Google Form to the corresponding columns in Google Sheets. This step ensures that all data is organized properly.

5. Sending Email Invitations via Gmail

Finally, to send out email invitations, you will set up Gmail as the action application in Pabbly Connect. Select the action event as ‘Send Email.’

Fill in the required fields, including the recipient’s email address, subject, and body of the email. You can personalize the email by mapping the first name from the Google Form responses. After setting up all the details, click on ‘Save and Send Test Request’ to ensure that everything works perfectly.

Conclusion

In this tutorial, we learned how to automate sending webinar invitations via Gmail for Google Form responses using Pabbly Connect. By following the steps outlined, you can streamline your webinar registration process and enhance attendee engagement.