How to Send Automated SMS After Event Registration from Google Sheets Using Pabbly Connect

Learn how to automate SMS notifications after event registration using Google Sheets and Pabbly Connect in this detailed tutorial. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To begin automating SMS notifications after event registrations using Google Sheets, you first need to access Pabbly Connect. Start by visiting the Pabbly website and signing in to your account. If you are a new user, you can sign up for a free account to explore the features.

Once logged in, navigate to the Pabbly Connect dashboard. This platform is essential for creating automated workflows that connect Google Sheets with SMS sending applications. You will be able to set up triggers and actions that facilitate the automation process.

2. Creating Your Workflow in Pabbly Connect

Now that you have accessed Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button located in the top right corner of the dashboard. This will initiate the process of setting up your automation.

• Provide a name for your workflow, such as ‘Send Automated SMS After Event Registration from Google Sheets’.
• Select a folder to save your workflow, or create a new folder if necessary.
• Choose the trigger application, which in this case will be Google Sheets.

After selecting Google Sheets as your trigger application, you will need to define the event that will trigger the SMS notification. This typically involves selecting ‘New or Updated Spreadsheet Row’ as the event type.

3. Connecting Google Sheets to Pabbly Connect

To link your Google Sheets to Pabbly Connect, you must configure the connection settings. This involves copying the webhook URL provided by Pabbly Connect and adding it to your Google Sheets.

Open your Google Sheets, navigate to the Extensions menu, and select the Pabbly Connect Webhooks add-on. From there, you can initiate the setup process by pasting the webhook URL into the designated field. Make sure to set the trigger column, which will be the final data column in your sheet.

• Ensure that your Google Sheets is ready with the necessary fields such as Name, Email, City, and Phone Number.
• Refresh your Google Sheets after installing the Pabbly Connect add-on to see the new options.
• Test the connection by adding a new row in your Google Sheets.

Once you have successfully connected Google Sheets to Pabbly Connect, you can proceed to the next step of sending automated SMS messages.

4. Sending SMS Notifications through Pabbly Connect

With your Google Sheets connected, the next step is to set up the action to send SMS notifications. For this, choose your SMS sending application, such as Twilio, as the action app in Pabbly Connect.

Configure the action settings by selecting the event as ‘Send SMS’. You will need to provide the sender number and recipient number, which will be mapped from the data received from Google Sheets. Additionally, you can customize the SMS body to include dynamic fields from the registration data.

Enter the SMS body, including placeholders for dynamic data such as the recipient’s name and event details. Map the recipient’s phone number from Google Sheets to ensure the SMS goes to the correct number. Save the action settings to finalize the SMS sending setup.

After configuring the SMS settings, you can test the workflow to ensure everything is functioning correctly. This will allow you to verify that the SMS notifications are sent automatically when new registrations are added to Google Sheets.

5. Testing Your Automation Setup

To ensure that your automation is working as intended, you need to perform a test. Go back to your Google Sheets and add a new registration entry with all required details. This will trigger the workflow you set up in Pabbly Connect.

Once you have added the new entry, check your SMS application to see if the notification has been sent. You should receive an SMS that confirms the registration with the event details. This step is crucial to ensure that your automation is functioning properly.

After testing, you can make any necessary adjustments to the SMS content or the mapping of data fields. This allows you to customize the notifications further based on your requirements. With Pabbly Connect, you can easily manage and modify your workflows as needed.

Conclusion

In this tutorial, we explored how to send automated SMS notifications after event registrations using Google Sheets and Pabbly Connect. By following the steps outlined, you can streamline your event registration process and ensure timely communication with your attendees. Automating these notifications not only saves time but also enhances the overall experience for your participants.