How to Notify MS Teams Channel on New Google Form Submission Using Pabbly Connect

Learn how to integrate Google Forms with Microsoft Teams using Pabbly Connect to automate notifications for new form submissions. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To notify your MS Teams channel on new Google Form submissions, first, you need to access Pabbly Connect. Open your browser and go to Pabbly’s website at Pabbly.com/n. This will take you to the Pabbly Connect homepage.

Once on the homepage, you can either sign in if you are an existing user or click on ‘Sign Up Free’ to create a new account. Pabbly Connect offers 100 free tasks every month, allowing you to explore its features without any cost.

2. Creating a New Workflow in Pabbly Connect

After signing in, navigate to the dashboard of Pabbly Connect. Click on the ‘Create Workflow’ button located at the top right corner. A dialog box will appear asking you to name your workflow. Name it ‘Notify MS Teams Channel on New Google Form Submission’.

• Click on the ‘Create’ button.
• Select your desired folder for organizing workflows.

Now, you are ready to set up the trigger for your workflow. Click on the ‘Select App’ button and choose ‘Google Forms’ as your trigger application. Next, select the event as ‘New Response Received’.

3. Setting Up Google Forms with Pabbly Connect

To connect Google Forms with Pabbly Connect, you will need to copy the webhook URL provided by Pabbly. This URL will allow Pabbly to receive data from your Google Forms submissions.

Log into your Google Forms account, open the form you created, and navigate to the ‘Responses’ tab. Click on the three dots and select ‘Get pre-filled link’. Paste the copied webhook URL into the appropriate field in your Google Form settings.

• Ensure that you have created a Google Sheet linked to your form to organize responses.
• Make a test submission to verify that data is captured correctly in Pabbly Connect.

After making a test submission, check Pabbly Connect to see if the response has been captured successfully. You should see the data from your form in the Pabbly interface.

4. Connecting Microsoft Teams with Pabbly Connect

Next, you will need to connect Microsoft Teams to your workflow in Pabbly Connect. Click on the ‘+’ icon to add an action step. Select ‘Microsoft Teams’ as the action application and choose ‘Send Message in a Channel’ as the action event.

After selecting Microsoft Teams, you will be prompted to connect your Microsoft account. Grant Pabbly Connect the necessary permissions to access your Teams account. Once connected, select the appropriate team and channel where you want the alerts to be sent.

Enter the message format that you want to send to your team. Use dynamic fields to include details from the Google Form submission.

After entering your message, click on ‘Save and Send Test Request’ to ensure that the message is sent to your Microsoft Teams channel correctly.

5. Finalizing the Integration Process

Once you have tested the connection, you can finalize your workflow in Pabbly Connect. Ensure that all steps are configured correctly and that the data is flowing from Google Forms to Microsoft Teams seamlessly.

To complete the setup, click on the ‘Save’ button to activate your workflow. Now, every time a new submission is made on your Google Form, an automatic notification will be sent to your designated Microsoft Teams channel.

Monitor your workflow for any errors or issues. You can always edit the workflow in Pabbly Connect if needed.

This integration helps keep your team updated in real-time and ensures that issues are addressed promptly.

Conclusion

In conclusion, using Pabbly Connect to notify your MS Teams channel on new Google Form submissions automates the communication process effectively. This integration allows for real-time updates, ensuring your team stays informed and responsive to incoming requests.