Automate Faculty Feedback Analysis with Pabbly Connect and Google Sheets

Learn how to automate faculty feedback analysis using Pabbly Connect with Google Sheets and AI agents. Step-by-step tutorial included. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate faculty feedback analysis, the first step is to access Pabbly Connect. This integration platform allows you to connect various applications seamlessly. Start by visiting the Pabbly Connect website and signing in or creating a free account if you’re a new user.

Once logged in, navigate to your dashboard. Here, you will find the option to create a new workflow. Click on the ‘Create Workflow’ button, name your workflow (e.g., ‘Automate Faculty Feedback Analysis’), and select a folder to save it. This sets the stage for integrating Google Forms, your AI agent, and Google Sheets using Pabbly Connect.

2. Setting Up Google Forms with Pabbly Connect

The next step involves setting up Google Forms as the trigger in your Pabbly Connect workflow. Select Google Forms as your trigger application and choose the event ‘New Response Received.’ This action will trigger the workflow each time a student submits feedback.

• Select Google Forms from the trigger application list.
• Choose ‘New Response Received’ as the trigger event.
• Copy the generated webhook URL.

After copying the webhook URL, go to your Google Form. Ensure that the last question is marked as required, as this will be the trigger for sending data to Pabbly Connect. Link your Google Form to a Google Sheet to store responses, allowing for easy access and integration in the next steps.

3. Connecting Google Sheets with Pabbly Connect

After setting up Google Forms, the next step is to connect Google Sheets to your Pabbly Connect workflow. Open the linked Google Sheet and install the Pabbly Connect Webhooks add-on from the Extensions menu. This is crucial for enabling communication between Google Sheets and Pabbly Connect.

• Go to Extensions > Add-ons > Get Add-ons.
• Search for ‘Pabbly Connect Webhooks’ and install it.
• Refresh the Google Sheet after installation.

Once installed, go back to the Extensions menu, select Pabbly Connect Webhooks, and choose ‘Initial Setup.’ Paste the webhook URL you copied earlier and set the trigger column as the final data column. This completes the connection setup between Google Sheets and Pabbly Connect.

4. Integrating AI Agent for Feedback Analysis

Now, it’s time to integrate your AI agent, such as OpenAI, into the workflow via Pabbly Connect. Select OpenAI as your action application and choose the action event as ‘Chat GPT.’ This will allow the AI to process the feedback data and generate summaries.

To connect OpenAI, you will need an API key. Navigate to the OpenAI API key page, create a new secret key, and copy it. Paste this key into Pabbly Connect when prompted. Then, select the AI model you wish to use, such as GPT-4 Mini, and enter the prompt for summarizing the feedback.

Choose OpenAI as the action application. Select ‘Chat GPT’ as the action event. Input the prompt for generating summaries.

Ensure to map the relevant fields from the Google Forms response to the AI agent’s input fields. This mapping allows the AI to dynamically generate summaries based on the latest feedback submissions.

5. Finalizing the Update to Google Sheets

After generating the summary with the AI agent, the final step is to update the Google Sheet with the summarized feedback. Again, select Google Sheets as the action application and choose ‘Update Cell Value’ as the action event. This will allow you to input the AI-generated summary into the appropriate cell.

When prompted, connect your Google Sheets account to Pabbly Connect. Choose the spreadsheet and sheet where the feedback responses are stored, and specify the range where you want to insert the summary. Remember to map the row index dynamically to handle new responses.

Select Google Sheets as the action application. Choose ‘Update Cell Value’ as the action event. Map the AI-generated summary to the desired cell.

Once all fields are filled and mapped correctly, click the ‘Save and Send Request’ button. This will successfully insert the summary into your Google Sheet, completing the automation process.

Conclusion

By following these steps, you can effectively automate faculty feedback analysis using Pabbly Connect, Google Sheets, and an AI agent. This powerful integration streamlines feedback processing, allowing educational institutions to make data-driven decisions efficiently.