Create Google Docs on Google Forms Submission Using Pabbly Connect

Learn how to automate Google Docs creation on Google Forms submission using Pabbly Connect. Step-by-step tutorial for seamless integration. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect to Start Automation

To create Google Docs on Google Forms submission, you need to access Pabbly Connect. Start by visiting the Pabbly Connect homepage and sign in. If you are a new user, you can sign up for a free account, which allows you to explore the application with a limited number of tasks.

Once signed in, navigate to your dashboard. Here, you will find various Pabbly applications, but for this task, click on Pabbly Connect to begin setting up your automation. This platform will serve as the essential tool for integrating Google Forms with Google Docs.

2. Create a New Workflow in Pabbly Connect

After accessing Pabbly Connect, click on the ‘Create Workflow’ button to initiate a new automation. You will be prompted to name your workflow; for this example, name it ‘Create Google Docs on Google Forms Submission using OpenAI’. Save it in an appropriate folder for easier access.

• Click on the ‘Create’ button to open the workflow window.
• Set the trigger application as Google Forms.
• Choose the trigger event as ‘New Response Received’.

With this setup, you are establishing the foundation of your workflow. The trigger will capture responses from Google Forms, which will then be processed through Pabbly Connect.

3. Connect Google Forms and Set Up Trigger

To connect Google Forms to Pabbly Connect, you will receive a webhook URL after selecting your trigger event. Copy this URL, as it will be used to link your Google Forms with your workflow.

Next, log into your Google Forms account and ensure the last question in your form is marked as required. This step is crucial as it will serve as the trigger for the workflow. After ensuring the last question is required, navigate to the ‘Responses’ tab in Google Forms and link it to Google Sheets if you haven’t done so already.

• Access the ‘Extensions’ menu and select ‘Add-ons’.
• Search for ‘Pabbly Connect Webhooks’ and install it.
• Refresh your spreadsheet to activate the add-on.

Once the add-on is installed, go to the initial setup of the Pabbly Webhooks add-on and paste the copied webhook URL. Enter the trigger column, which should be the last column of your responses.

4. Generate Google Docs Using OpenAI

With the Google Forms trigger set, the next step is to generate the proposals using OpenAI through Pabbly Connect. Add a new action step and select OpenAI as the action application. Choose the action event as ‘Charge’ and connect your OpenAI account by entering the API key.

After connecting, select the AI model you want to use, such as GPT-4. Enter the prompt that will guide the AI in generating the proposal. Instead of typing in the details manually, utilize the mapping feature in Pabbly Connect to dynamically insert data from the Google Forms responses.

Map the full name, email address, company name, project title, and other relevant details. Ensure all fields are properly mapped to turn them dynamic.

Once the mapping is complete, save and send the request. Your AI agent will generate the proposal based on the mapped data from the Google Forms submission.

5. Create and Share the Final Google Document

After generating the proposal, the next step is to create a Google Doc and append the generated content into it. Add another action step, select Google Docs, and choose ‘Create a Blank Document’ as the action event. Connect your Google Docs account and provide the document name, mapping the project title.

Next, append the generated proposal content to this newly created document. Again, select Google Docs, but this time choose ‘Append a Paragraph to a Document’. Map the document ID from the previous step and insert the generated text from OpenAI.

Connect your Google Drive account to make the document shareable. Map the file ID from the previous response.

Finally, update your Google Sheets with the link to the newly created document, allowing easy access for your team. With this, you have successfully automated the entire process using Pabbly Connect.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate the creation of Google Docs from Google Forms submissions. This integration streamlines the process, saving time and enhancing productivity for digital marketing agencies and other businesses. Implement this automation to improve your workflow efficiency.