Automate Google Calendar Events and Emails with Pabbly Connect

Learn how to automate Google Calendar events and send emails from Google Sheets using Pabbly Connect in this detailed tutorial. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Sheets Integration

To start automating Google Calendar events and sending emails using SMTP via Google Sheets, you first need to set up Pabbly Connect. This powerful integration platform allows you to connect various applications effortlessly.

Begin by signing up for Pabbly Connect through the free link provided. After creating your account, navigate to the dashboard and click on the ‘Create Workflow’ button. Name your workflow something descriptive, like ‘Google Sheets to Google Calendar to SMTP’.

2. Connecting Google Sheets to Pabbly Connect

The next step involves connecting your Google Sheets to Pabbly Connect. This connection will enable you to automate the process of creating calendar events and sending emails based on the data you enter in your spreadsheet.

In the trigger section, select Google Sheets as your app and choose the trigger event as ‘New or Updated Spreadsheet Row’. Pabbly Connect will generate a webhook URL, which you need to copy and paste into your Google Sheets.

• Go to Extensions > Add-ons > Get Add-ons.
• Search for ‘Pabbly Connect Webhooks’ and install it.
• After installation, refresh your Google Sheets.

Once refreshed, go to Extensions > Pabbly Connect Webhooks > Initial Setup. Here, you will select the sheet, paste the webhook URL, and specify the trigger column. This setup ensures that every time a new row is added or updated, Pabbly Connect receives the data.

3. Creating Google Calendar Events with Pabbly Connect

After successfully connecting Google Sheets to Pabbly Connect, the next step is to create Google Calendar events. This is done by adding an action step in your workflow.

In the action section, select Google Calendar and choose the action event ‘Create an Event’. You will then connect your Google Calendar account to Pabbly Connect by signing in and selecting the calendar where the event will be created.

• Map the event title from the Google Sheets response.
• Specify the start and end date and time in the required format.
• Add the guest’s email address for the event from the sheet.

After mapping all necessary fields, click on ‘Save and Send Test Request’ to verify that the event is created successfully in your Google Calendar.

4. Sending Emails Using SMTP with Pabbly Connect

Once the event is created, the next step is to send an email notification to the guest using SMTP. This is facilitated by adding another action step in your Pabbly Connect workflow. using Pabbly Connect

Select SMTP as the app and choose the action event ‘Send Email’. Enter your SMTP server details, including the host name, username, and password. After connecting your SMTP server, you can configure the email settings.

Set the ‘From Name’ and ‘From Email’ address. Map the recipient’s email address from the Google Sheets response. Craft the subject and body of the email using HTML formatting.

After configuring the email, click on ‘Save and Send Test Request’ to check if the email is sent successfully to the guest.

5. Testing Your Automation with Pabbly Connect

After setting up the entire workflow, it’s essential to test your automation to ensure everything functions as expected. Enter details for a new event in your Google Sheets, including the status as confirmed. using Pabbly Connect

Once you update the status, Pabbly Connect will trigger the workflow, creating the event in Google Calendar and sending an email notification to the guest. Check both your Google Calendar and email inbox to confirm the automation works flawlessly.

With Pabbly Connect, you can easily manage your events and communications without manual intervention. This automation saves time and ensures that all your guests are informed promptly.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the creation of Google Calendar events and send email notifications using SMTP from Google Sheets. By following these steps, you can streamline your event management process efficiently.