Automate GoToTraining Registrant Creation with Google Forms Using Pabbly Connect

Learn how to automate the creation of GoToTraining registrants from Google Forms submissions using Pabbly Connect in this detailed tutorial. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To start automating your GoToTraining registrants from Google Forms submissions, first, you need to access Pabbly Connect. This platform is essential for creating the integration between Google Forms and GoToTraining.

Begin by visiting the Pabbly Connect website. If you are a new user, you can sign up for free to get started. Existing users can simply sign in. Once logged in, navigate to the Pabbly Connect dashboard and click on the ‘Create Workflow’ button to initiate the integration process.

2. Creating a New Workflow in Pabbly Connect

After clicking ‘Create Workflow’, you will be prompted to name your workflow. For this integration, name it something like ‘Create GoToTraining Registrant on Google Forms Submission’. This will help you identify the workflow later on.

• Click on ‘Create’ to proceed to the workflow setup.
• You will see the workflow window where you can set the trigger and action.

This workflow will automate the process of creating a new registrant in GoToTraining each time there is a new response in Google Forms. Thus, Pabbly Connect acts as the bridge connecting these two applications.

3. Setting Up Google Forms as the Trigger Application

In the workflow window, you need to select Google Forms as your trigger application. This means that every time a new response is received in your Google Form, it will trigger the workflow.

Choose the trigger event as ‘New Response Received’. Once selected, Pabbly Connect will provide a webhook URL. This URL is crucial for linking your Google Forms to the Pabbly Connect workflow.

• Copy the webhook URL provided by Pabbly Connect.
• Go to your Google Form, navigate to the responses tab, and create a new Google Sheets file to store responses.

With this setup, every new form submission will send data to Pabbly Connect, thus triggering the next steps in your automation.

4. Configuring Google Sheets for Pabbly Connect

After creating the Google Sheets file, you need to set up the Pabbly Connect add-on in Google Sheets. This allows Google Sheets to communicate with Pabbly Connect.

To do this, go to Extensions > Add-ons > Get Add-ons and search for the Pabbly Connect add-on. Once installed, refresh your Google Sheets to enable the add-on.

Open the Pabbly Connect add-on and go to Initial Setup. Paste the webhook URL into the setup and specify the trigger column, which should be the last column of your form responses.

Once configured, this integration will ensure that every new response in Google Sheets is sent to Pabbly Connect, which will then trigger the action in GoToTraining.

5. Creating a Registrant in GoToTraining

Now that the trigger is set up, it’s time to configure the action step. Select GoToTraining as your action application and choose the action event as ‘Create Registrant’. This step is vital as it will create a new registrant in your GoToTraining account based on the Google Forms submission.

Next, you will need to connect your GoToTraining account with Pabbly Connect. If you haven’t connected it yet, click on ‘Add New Connection’ and follow the prompts to authorize.

Map the fields from the previous step to the corresponding fields in GoToTraining, such as email, first name, and last name. Click on ‘Save and Send Test Request’ to test the integration.

With this final setup, every time a user submits a response in Google Forms, Pabbly Connect will automatically create a new registrant in GoToTraining, streamlining your registration process.

Conclusion

In conclusion, automating the creation of GoToTraining registrants from Google Forms submissions with Pabbly Connect significantly enhances efficiency. By following the steps outlined in this tutorial, you can eliminate manual data entry and ensure a seamless registration process for your events.