How to Send WhatsApp Messages on Google Forms Submission Using Pabbly Connect

Learn how to automate WhatsApp messages for Google Forms submissions using Pabbly Connect and Pabbly Connect. Step-by-step tutorial included. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start automating WhatsApp messages for Google Forms submissions, you need to access Pabbly Connect. First, visit the Pabbly Connect website and sign in to your account. If you are new, you can sign up for free and get 100 tasks every month.

Once logged in, navigate to the Pabbly Connect dashboard. Click on the ‘Create Workflow’ button in the top right corner. Here, you will name your workflow, such as ‘Send WhatsApp Message on Google Form Submission using Pabbly Chatflow’ and select a folder to save it in. After that, click on the ‘Create’ button to proceed.

2. Setting Up the Trigger with Google Forms

The next step involves setting up the trigger in Pabbly Connect using Google Forms. Choose Google Forms as your trigger application and select the event as ‘New Response Received’. This setup ensures that every time a new form submission occurs, it triggers the workflow.

• Select Google Forms as the trigger application.
• Set the trigger event to ‘New Response Received’.
• Copy the webhook URL provided by Pabbly Connect.

Next, open your Google Form and go to the Responses section. Click on ‘Link to Sheets’ to connect your form responses to a Google Sheet. Create a new spreadsheet to capture the responses. This setup allows Pabbly Connect to receive data from Google Forms seamlessly.

3. Connecting Google Sheets to Pabbly Connect

Now that you have linked your Google Forms to a spreadsheet, the next step is to connect this spreadsheet to Pabbly Connect. In the Google Sheets menu, go to Extensions > Add-ons > Get Add-ons. Search for ‘Pabbly Connect Webhooks’ and install the add-on if you haven’t already done so.

Once installed, return to Extensions and select Pabbly Connect Webhooks. Click on ‘Initial Setup’ and paste the webhook URL you copied earlier. For the trigger column, specify the column where the final data will be added, usually the last column. Click on the ‘Submit’ button to finalize the setup.

4. Testing the Integration

With the setup complete, it’s time to test the integration. Go back to your Google Form and click on the preview button to fill out a test submission. After entering the details, click the ‘Submit’ button. This action should trigger the workflow in Pabbly Connect and capture the response.

• Fill in the test submission details in the Google Form.
• Check the Pabbly Connect dashboard for the captured response.
• Ensure the trigger column reflects the new data.

If the response is captured successfully, this means your Google Forms is now connected to Pabbly Connect and ready to send WhatsApp messages.

5. Sending WhatsApp Messages Using Pabbly Chatflow

To send WhatsApp messages, you will need to set up Pabbly Chatflow as the action application in your workflow. Select Pabbly Chatflow and choose the action event as ‘Send CURL Request’. Connect your Pabbly Chatflow account by entering the required token from your Chatflow settings. using Pabbly Connect

After connecting, you need to specify the body of the message that will be sent. Use the message template you created in Pabbly Chatflow, which includes variables for personalization. Map the phone number and other relevant details from the Google Forms submission to ensure the message is tailored for each lead.

Conclusion

In this tutorial, we demonstrated how to automate WhatsApp messages for Google Forms submissions using Pabbly Connect and Pabbly Chatflow. By following these steps, you can enhance customer engagement and streamline your communication process. With Pabbly Connect, integrating different applications has never been easier.