Integrate Gravity Forms with GoToWebinar Using Pabbly Connect

Learn how to automate GoToWebinar registrant creation from Gravity Forms submissions using Pabbly Connect in this step-by-step tutorial. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start integrating Gravity Forms with GoToWebinar, you first need to access Pabbly Connect. This platform allows you to automate workflows effortlessly. Simply visit the Pabbly Connect website and sign in with your account. If you are new, you can sign up for a free trial to explore the features.

Once logged in, you will be greeted with the dashboard where you can create new workflows. This is essential for connecting your applications, specifically Gravity Forms and GoToWebinar. The following steps will guide you through setting up your integration.

2. Creating a Workflow in Pabbly Connect

In this section, you will create a workflow that connects Gravity Forms to GoToWebinar. Start by clicking on the ‘Create Workflow’ button at the top right of your Pabbly Connect dashboard. You will need to name your workflow, such as ‘Add GoToWebinar Meeting Registrant on Gravity Forms Submission’.

• Click on the ‘Create’ button to proceed.
• Select ‘Gravity Forms’ as your trigger application.
• Choose ‘New Response’ as the trigger event.

This setup ensures that every time a new form submission is made in Gravity Forms, it will trigger the workflow in Pabbly Connect.

3. Configuring Gravity Forms to Send Data

Next, you need to configure your Gravity Forms to send data to Pabbly Connect. After selecting your trigger event, you will receive a webhook URL. Copy this URL, as it will allow Gravity Forms to communicate with Pabbly.

Now, log in to your WordPress admin panel where Gravity Forms is installed. Navigate to the specific form you want to integrate, click on ‘Settings’, and select ‘Webhooks’. Here, you will add a new webhook by clicking on ‘Add New Webhook’ and pasting the URL you copied from Pabbly Connect.

• Name your webhook (e.g., ‘New Submission’).
• Set the request method to ‘POST’ and format to ‘JSON’.
• Select ‘All Fields’ for the request body.

After saving the settings, your Gravity Forms will now send data to Pabbly Connect whenever there is a new submission.

4. Setting Up GoToWebinar in Pabbly Connect

After configuring Gravity Forms, the next step is to set up GoToWebinar in Pabbly Connect. In your workflow, select ‘GoToWebinar’ as the action application. Choose the action event as ‘Create Registrant’. This action will automatically add a new registrant to your GoToWebinar event whenever a new response is captured from Gravity Forms.

To connect your GoToWebinar account, click on the ‘Connect’ button. You will be prompted to enter the webinar’s start time in UTC format. Make sure to convert your local time to UTC before entering it. Once connected, select the specific webinar for which you want to create registrants.

Map the fields from Gravity Forms to GoToWebinar (e.g., first name, last name, email). Ensure all required fields are filled to create a registrant successfully.

With this setup, every submission from Gravity Forms will create a new registrant in GoToWebinar through Pabbly Connect.

5. Testing the Integration

Now that you have set up the integration, it’s time to test it. Go back to your Gravity Forms and fill out the registration form with dummy data. Make sure to include all necessary information, such as name, email, and payment details.

After submitting the form, go back to Pabbly Connect and check the workflow execution. You should see that a new registrant has been created in your GoToWebinar account. Refresh your GoToWebinar dashboard to confirm that the new registrant appears under your specified event.

This successful test confirms that your integration is working seamlessly, allowing you to focus on hosting your webinar while Pabbly Connect handles the registrations automatically.

Conclusion

In this tutorial, you learned how to automate the process of adding GoToWebinar registrants through Gravity Forms submissions using Pabbly Connect. This integration streamlines your registration process, saving time and minimizing errors. By following the steps outlined, you can ensure that every form submission leads to a successful registration in your GoToWebinar account.