How to Create LiveWebinar Registrant on Google Forms Submission Using Pabbly Connect

Learn how to automate LiveWebinar registrations through Google Forms submissions using Pabbly Connect. Step-by-step tutorial with detailed instructions. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To automate the process of adding registrants to LiveWebinar via Google Forms submissions, you first need to access Pabbly Connect. Start by typing the URL Pabbly.com/connect in your browser.

Once on the homepage, you will see options to sign in or sign up for free. If you are a new user, click on ‘Sign Up for Free’ to create an account. Existing users can directly log in. After signing in, navigate to the ‘All Apps’ section and select Pabbly Connect to begin the integration process.

2. Creating a New Workflow in Pabbly Connect

After accessing Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button, which prompts you to name your workflow. Input a descriptive name, such as ‘Create Live Webinar Registrant on Google Form Submission’.

• Select a folder for your workflow, ideally one related to webinars.
• Click ‘Create’ to proceed to the workflow editor.

In the workflow editor, you will see two main sections: ‘Trigger’ and ‘Action’. The trigger initiates the workflow when an event occurs, while the action defines what happens next. Here, we will use Google Forms as the trigger and LiveWebinar as the action.

3. Setting Up Google Forms as Trigger

To set up Google Forms as the trigger in Pabbly Connect, select Google Forms as your trigger application. Choose ‘New Response Received’ as the trigger event. This will allow the workflow to activate whenever a new submission is made in Google Forms.

Once selected, a webhook URL will be generated. Copy this URL as you will need to link it to your Google Form. Go to your Google Form, navigate to the ‘Responses’ section, and click on ‘Link to Sheets’ to create a new spreadsheet for storing responses.

• After linking, submit a test response in the Google Form.
• Ensure the new response appears in the linked Google Sheet.

Now, go back to Pabbly Connect and proceed with the initial setup to confirm that the connection is successful.

4. Connecting LiveWebinar as Action

With Google Forms set up as the trigger, the next step is to connect LiveWebinar as the action in Pabbly Connect. Select LiveWebinar as your action application and choose ‘Create Webinar Registrant’ as the action event. This will allow you to add new registrants automatically based on Google Forms submissions.

Click on ‘Connect’ to establish a connection with LiveWebinar. If prompted, authorize Pabbly Connect to access your LiveWebinar account. After authorization, you will need to fill in the required fields, such as the webinar ID and registrant details.

Map the fields from your Google Form to the corresponding fields in LiveWebinar. Ensure that the registrant’s name and email are dynamically mapped to facilitate automatic updates.

Once all fields are mapped correctly, test the action to ensure that a new registrant is created in your LiveWebinar account.

5. Testing and Verifying the Integration

After setting up both the trigger and action in Pabbly Connect, it’s time to test the integration. Submit another test response through your Google Form to see if the data flows correctly into LiveWebinar.

Check your LiveWebinar account to confirm that the new registrant appears in the list. If everything is functioning as planned, you will see the registrant’s details reflecting the information submitted via Google Forms.

If the registrant is successfully added, the integration is complete. You can now automate the registration process for future webinars using this setup.

This seamless integration allows you to streamline your webinar registration process, saving time and ensuring accuracy.

Conclusion

In conclusion, using Pabbly Connect to automate LiveWebinar registrations through Google Forms submissions is an efficient way to manage your webinars. By following the steps outlined, you can create a smooth workflow that enhances your registration process.

Automating this process not only saves time but also ensures that all registrants are accurately captured without manual intervention. Start leveraging Pabbly Connect today to enhance your webinar management!