Automate Gmail Notifications to Google Chat with Pabbly Connect

Learn how to automate Gmail notifications to Google Chat using Pabbly Connect. Follow our detailed tutorial for seamless integration. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Gmail and Google Chat Integration

To start automating Gmail notifications to Google Chat, first, you need to set up Pabbly Connect. This powerful integration platform facilitates seamless communication between your Gmail and Google Chat applications. If you don’t have an account, you can create one for free in just two minutes.

After logging into your Pabbly Connect dashboard, click on the blue button to create a new workflow. Name your workflow, such as ‘When new email is received in Gmail, notify team on Google Chat.’ This naming convention helps you keep track of your automations efficiently.

2. Configuring the Trigger in Pabbly Connect

In this step, you will configure the trigger for your automation in Pabbly Connect. The trigger will be set to activate when a new email is received in your Gmail account. You will find two boxes labeled ‘Trigger’ and ‘Action’ on your screen. Select Gmail as the trigger application.

• Choose the trigger event as ‘New Email Received’.
• Connect your Gmail account to Pabbly Connect.
• Test the trigger to ensure it’s working correctly.

Once the trigger is set up, Pabbly Connect will automatically monitor your Gmail for any new incoming emails, allowing you to proceed to the next step of sending notifications to Google Chat.

3. Using Email Parser in Pabbly Connect

To effectively connect Gmail with Pabbly Connect, you will utilize the Email Parser feature. This feature allows you to extract relevant information from incoming emails. First, copy the email address provided by Pabbly Connect for parsing.

Next, go to your Gmail settings, navigate to the ‘Forwarding and POP/IMAP’ tab, and add the copied email address as a forwarding address. Confirm the forwarding request by entering the verification code sent to the Pabbly Connect email address. This step ensures that all emails received in your Gmail will be forwarded to Pabbly Connect for processing.

4. Setting Up the Action to Send Notifications to Google Chat

Now that you have configured the trigger, it’s time to set up the action in Pabbly Connect. Select Google Chat as the action application and choose the action event as ‘Create Message’. This action will send a notification to your Google Chat group whenever a new email is received.

• Enter the Google Chat webhook URL, which can be obtained from your Google Chat settings.
• Compose the message to be sent, such as ‘Hello team, a new email has been received from [Freelancer Name].’
• Test the action to verify that messages are sent correctly to Google Chat.

With these steps completed, Pabbly Connect will ensure that your team is notified in real-time whenever a new email arrives in your Gmail account.

5. Applying Filters for Specific Notifications

To refine your automation further, you can set up filters in Pabbly Connect. This feature allows you to specify conditions under which notifications will be sent to Google Chat. For instance, you can filter emails based on the subject line or sender’s email address.

To apply filters, select the filter option in Pabbly Connect and define your conditions. For example, set a condition that the subject line must contain the word ‘blog submission’ or that the sender’s email must match the freelancer’s email address. This ensures that your team only receives relevant notifications.

By implementing these filters, Pabbly Connect will only send notifications for specific types of emails, reducing noise and improving communication efficiency within your team.

Conclusion

In this tutorial, we explored how to automate Gmail notifications to Google Chat using Pabbly Connect. By following the steps outlined, you can ensure that your team is promptly informed about new emails without manual checking. This automation not only saves time but also enhances team collaboration. Start using Pabbly Connect today to streamline your email notifications!