Automate Sending Email Attachments to Google Chat with Pabbly Connect

Learn how to automate sending email attachments from Gmail to Google Chat using Pabbly Connect. Step-by-step tutorial for seamless integration. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Gmail and Google Chat Integration

To send email attachments on Google Chat automatically, we will utilize Pabbly Connect. This powerful automation platform allows seamless integration between Gmail and Google Chat, ensuring notifications are sent whenever a new email with an attachment is received.

First, access your Pabbly Connect account or create a new one if you haven’t already. Once logged in, you can create a workflow that triggers notifications on Google Chat based on incoming emails in Gmail.

2. Setting Up Your Workflow in Pabbly Connect

After logging into Pabbly Connect, click on the blue ‘Create Workflow’ button. Name your workflow something descriptive, like ‘Get Notifications on Google Chat About Incoming Emails on Gmail’. Then, click on the ‘Create’ button to proceed.

Now, you will see two boxes for trigger and action. Choose the Email Parser as your trigger application instead of Gmail directly. This feature in Pabbly Connect allows you to capture incoming emails effectively. Copy the provided email address from the Email Parser setup.

• Log into your Gmail account.
• Go to Settings and find the ‘Forwarding and POP/IMAP’ tab.
• Add the Email Parser email address for forwarding.

After setting this up, every new email received at your Gmail account will also be sent to Pabbly Connect via the Email Parser.

3. Verifying Email Forwarding in Gmail

To ensure your Gmail is correctly set up to forward emails to Pabbly Connect, you need to verify the forwarding address. Click on ‘Proceed’ after adding the Email Parser email address, and a confirmation code will be sent to that email. Check the response in Pabbly Connect to retrieve this code.

Once you have the confirmation code, return to your Gmail settings and enter the code to verify. Make sure to enable the option to forward a copy of incoming emails. Save your changes to complete this setup.

Now, Pabbly Connect will capture every email that arrives in your Gmail, including any attachments. This sets the stage for the next steps, where you will filter and send notifications to Google Chat.

4. Filtering Emails and Sending Notifications to Google Chat

With your Gmail account now connected to Pabbly Connect, you can set conditions to filter which emails trigger notifications. For instance, if you only want notifications for job applications, you can set conditions based on keywords in the email subject or body.

In Pabbly Connect, you can add conditions to check if the subject line contains specific words like ‘job’ or ‘resume’. If any of these conditions are met, the automation will proceed to send a notification to Google Chat.

• Select the condition type (e.g., contains).
• Input your keywords for filtering.
• Save your filter settings.

Once the conditions are set, Pabbly Connect will only send notifications for relevant emails, enhancing your team’s efficiency in managing incoming messages.

5. Finalizing Google Chat Notifications with Pabbly Connect

To send notifications to Google Chat, you need to connect your Google Chat account to Pabbly Connect. Select Google Chat as your action application and choose ‘Create Message’ as the action event.

Here, you will need to provide a webhook URL from your Google Chat space. Create a new webhook in Google Chat, copy the URL, and paste it into Pabbly Connect. Compose the message that will be sent to your team, including details from the incoming email.

After setting up the message, you can map the relevant fields from the previous email response. This ensures that every notification sent to Google Chat will include the sender’s name, email content, and attachment link.

Conclusion

By following this tutorial, you can effectively use Pabbly Connect to automate the process of sending email attachments from Gmail to Google Chat. This integration helps streamline communication and ensures your team stays updated on important emails effortlessly. Start automating today with Pabbly Connect for enhanced productivity!