Automate Google Forms Responses to Notion with Pabbly Connect

Learn how to automate Google Forms responses to Notion using Pabbly Connect. Step-by-step tutorial for seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms and Notion Integration

To start automating Google Forms responses to Notion, you need to set up Pabbly Connect. First, create a free account on Pabbly Connect, which will allow you to test automation tasks easily. After signing in, you will be directed to the Pabbly Connect dashboard.

Click on the blue button labeled ‘Create Workflow’ to begin. You’ll need to name your workflow something descriptive, like ‘When Form Response is Received, Add Responses to Notion’. This name helps you identify the workflow later. Once named, click on ‘Create’ to proceed to the next step.

2. Configuring the Trigger for Google Forms Responses

With your workflow created, it’s time to configure the trigger in Pabbly Connect. You will see two boxes: one for the trigger and one for the action. For the trigger, select Google Forms and the event ‘New Response is Received’. This event will trigger the automation whenever a new response is submitted through your Google Forms.

Next, you need to connect Google Forms to Pabbly Connect using a webhook URL. Copy the provided webhook URL and navigate to the Google Sheets linked to your form. In the Sheets, click on ‘Extensions’, then ‘Add-ons’, and finally ‘Get add-ons’. Search for the Pabbly Connect Webhooks add-on and install it.

• Open the Pabbly Connect Webhooks add-on and select ‘Initial Setup’.
• Paste the copied webhook URL into the designated field.
• Set the trigger column to the last data entry column, typically column G.

After setting up, click on ‘Send Test’ to ensure the connection works. If no data exists, submit a dummy response in the Google Form to generate test data. Once the test is successful, you will see the response data appear in Pabbly Connect.

3. Enabling Automation for Real-Time Responses

To ensure that Pabbly Connect captures every new form submission automatically, enable the ‘Send on Event’ option in your webhook settings. This setting allows Pabbly Connect to listen for new responses in real-time, ensuring that every submission is processed as it comes in.

It’s essential to note that when working with Google Forms and Sheets, either use an incognito window or ensure that multiple Google accounts are not logged in simultaneously to avoid conflicts. This setup will keep your automation running smoothly.

Now that your trigger is configured and automation is enabled, you’re ready to set up the action that sends data to Notion. In Pabbly Connect, select Notion as your action application and choose the action event ‘Create Database Item’. This action will add the form responses to your Notion database.

4. Connecting Notion to Pabbly Connect

In this step, you will connect your Notion account to Pabbly Connect. Click on ‘Connect’ and then select ‘Add New Connection’. You will be prompted to log in to your Notion account if you haven’t already. After logging in, grant Pabbly Connect access to your Notion pages.

Once connected, you will see a list of your Notion databases. Select the database where you want to store the Google Forms responses. Ensure that the fields in your Notion database match the data you will be sending from Google Forms.

To map the data from the Google Forms response to the Notion database, click on each field in Pabbly Connect and select the corresponding data from the dropdown. This mapping ensures that the correct information is sent to the right fields in Notion, making your automation seamless.

5. Finalizing the Automation and Testing

After mapping all the necessary fields, click on ‘Save and Send Test Request’ in Pabbly Connect. This action will send the test data to your Notion database. Once you confirm that the data appears correctly in Notion, your automation is complete.

From now on, every time a Google Form is submitted, the responses will automatically populate in your Notion database without any manual effort. This automation saves time and ensures that all responses are recorded accurately.

With Pabbly Connect, you can integrate multiple applications and automate various workflows effortlessly. If you want to access this automation setup, you can find a shareable link in the description box of the original video tutorial. Sign up for Pabbly Connect to start automating your processes today!

Conclusion

In this tutorial, we demonstrated how to automate Google Forms responses to Notion using Pabbly Connect. This integration streamlines data management and enhances productivity by eliminating manual entry. Start using Pabbly Connect to automate your workflows today!