Automate Google Drive Folder Creation with Google Calendar Events Using Pabbly Connect

Learn how to automate folder creation in Google Drive when a Google Calendar event ends using Pabbly Connect. Step-by-step guide included. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To automate folder creation in Google Drive when a Google Calendar event ends, you need to use Pabbly Connect. Start by signing up for a free account on the Pabbly Connect platform. After signing in, navigate to the dashboard and click on the ‘Create Workflow’ button.

Give your workflow a suitable name, such as ‘Google Calendar to Google Drive Folder Automation’. This helps you identify the workflow easily later. Click on the ‘Create’ button to proceed to the workflow setup page.

2. Configuring Google Calendar as the Trigger

In this section, you will set Google Calendar as the trigger application in Pabbly Connect. Search for ‘Google Calendar’ in the trigger module and select it. Choose the trigger event as ‘Event Ended’ to initiate the workflow when a calendar event concludes.

• Select ‘Event Ended’ as the trigger event.
• Click on the ‘Connect’ button to establish a connection.
• Choose ‘Add New Connection’ and sign in with your Google account.

Once connected, select the specific calendar you want to monitor for events. This setup allows Pabbly Connect to track when events end, triggering the next steps in your automation.

3. Creating a Folder in Google Drive

After setting up the Google Calendar trigger, the next step in Pabbly Connect is to create a folder in Google Drive. Click on the plus icon to add a new action step and search for ‘Google Drive’. Choose the action event as ‘Create a File or Folder’.

Connect to Google Drive by selecting the existing connection you established earlier. When prompted, select the folder type as ‘Folder’ and provide a name for the folder. You can map the folder name to the event summary captured from the Google Calendar trigger.

• Select ‘Folder’ as the file type.
• Map the folder name to the event summary.
• Click on ‘Save and Send Test Request’ to create the folder.

This step ensures that every time an event ends, a corresponding folder is automatically created in your Google Drive.

4. Sharing the Folder with Event Attendees

Next, you will set up Pabbly Connect to share the newly created folder with all attendees of the Google Calendar event. Add another action step and search for ‘Google Drive’ again. This time, select the action event ‘Share a File or Folder by ID’.

Use the folder ID generated from the previous step to share the folder. Map the attendee email addresses using the iterator feature to ensure that each attendee receives access to the folder. You can select the sharing permissions, such as ‘Can Comment’ or ‘Can View’.

Select the sharing permissions for attendees. Map the folder ID from the previous step. Click on ‘Save and Send Test Request’ to share the folder.

This automation ensures that all attendees have immediate access to the folder containing relevant files for the event.

5. Logging Event Details in Google Sheets

Finally, you will log all event details in a Google Sheets document using Pabbly Connect. Add a new action step and search for ‘Google Sheets’. Select the action event ‘Add New Row’ to insert event details into your spreadsheet.

Connect to Google Sheets using an existing connection. Select the spreadsheet where you want to log the event details, and map the relevant fields such as event name, end date, and description. Click on ‘Save and Send Test Request’ to add the row to your sheet.

Select the appropriate spreadsheet for logging. Map the event details to the respective columns. Click on ‘Save and Send Test Request’ to log the details.

This final step completes your automation, allowing you to keep track of all event details in Google Sheets seamlessly.

Conclusion

By using Pabbly Connect, you can automate the process of creating folders in Google Drive when Google Calendar events end. This workflow not only saves time but also helps in organizing event-related documents efficiently. Start using this automation to enhance your productivity.