Automate Email Sending to New Apollo Contacts with Pabbly Connect

Learn how to automate sending emails to new Apollo contacts using Pabbly Connect. Follow this step-by-step tutorial for seamless integration with Gmail. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Email Automation

To automate sending emails to new Apollo contacts, the first step is to access Pabbly Connect. This powerful automation tool allows you to create workflows without any coding knowledge.

Start by signing up for a free account on the Pabbly Connect landing page. After signing up, log in and navigate to the dashboard. Here, click on the ‘Create Workflow’ button to initiate your automation setup.

2. Creating Your Workflow in Pabbly Connect

Once in the workflow setup, you will need to name your workflow. For example, you can name it ‘Apollo Contacts to Gmail Emails’. This helps in identifying the workflow later.

Next, set up the trigger and action modules. The trigger is the event that starts the workflow, which in this case is adding a new contact in Apollo. The action will be sending an email via Gmail. Here are the steps to configure:

• Select Apollo as the trigger application.
• Choose the trigger event as ‘New Contact’.
• Click on ‘Connect’ and select ‘Add New Connection’.

After this, you will need to input the API key from your Apollo account to establish the connection. Once connected, Pabbly Connect will monitor for new contacts every 8 hours.

3. Fetching New Contact Data from Apollo

After setting up the trigger, the next step is to fetch the details of the most recently created contact in Apollo. This is done by clicking on the ‘Save and Send Test Request’ button.

When you create a new contact in Apollo, such as ‘Test Contact’, and save it, Pabbly Connect will capture this data. You will see the contact’s name, email address, and other details in the response section. This information is crucial for sending the email.

4. Setting Up Gmail Integration in Pabbly Connect

Now that you have the contact details, the next action is to set up Gmail to send the email. Select Gmail as the action application and choose the action event as ‘Send Email’.

Click on ‘Connect’ and choose ‘Add New Connection’. You will be prompted to select the Gmail account you want to use for sending emails. After granting the necessary permissions, you will be connected to Gmail through Pabbly Connect.

• Map the recipient’s email address from the Apollo trigger step.
• Fill in the sender’s name and subject line.
• Compose the email body, including a personalized greeting using the mapped name label.

After configuring these fields, you can test the email sending functionality by clicking on ‘Save and Send Test Request’. This will send a test email to the new contact, verifying that everything works correctly.

5. Finalizing Your Automation Workflow

Once the test email is successfully sent, your automation is ready to go! Pabbly Connect allows you to automate this process, so every time a new contact is added in Apollo, an email will be sent automatically without any manual intervention.

This setup streamlines your communication with new leads, ensuring that you never miss an opportunity to engage with potential customers. Remember, you only need to set this up once, and Pabbly Connect will handle the rest.

Conclusion

In this tutorial, we demonstrated how to automate sending emails to new Apollo contacts using Pabbly Connect. By following these steps, you can ensure timely communication with leads, enhancing your customer engagement effortlessly.