How to Use Google Chat Inside Pabbly Connect for Automation

Learn how to automate Google Chat using Pabbly Connect. This step-by-step guide covers integration with Google forms and sending messages to your team. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Chat Automation

To start using Pabbly Connect for automating Google Chat, you first need to access the platform. Go to the Pabbly Connect website and log into your account. This platform allows seamless integration between various applications, including Google Chat, enabling effective team communication.

Once logged in, navigate to the dashboard where you can create a new workflow. Select Google Chat as the action application. This step is crucial as it will allow you to send messages directly to your team in Google Chat whenever a specific event occurs in another application, like Google Forms.

2. Integrating Google Forms with Pabbly Connect

Next, you will integrate Google Forms with Pabbly Connect. Create a Google Form to capture appointment details, such as patient names and appointment dates. Once the form is created, you can link it to Pabbly Connect to start automating the process of sending messages.

• Create a Google Form for appointment booking.
• Connect the Google Form to Pabbly Connect.
• Capture appointment details as responses.

Once the integration is set, every time a patient books an appointment, their details will be captured in Pabbly Connect. This allows you to automate the messaging process directly to your Google Chat.

3. Configuring Google Chat in Pabbly Connect

To configure Google Chat within Pabbly Connect, select the action event as ‘Create Message’. After selecting this option, you will be prompted to connect your Google account. Make sure you are logged into your Gmail account to facilitate this connection.

Upon logging in, you will need to provide the chat webhook URL. This URL is essential for sending messages to your Google Chat space. To obtain this URL, go to your Google Chat space, select the dropdown next to the space name, and choose the ‘Manage Webex’ option.

• Select ‘Manage Webex’ from the dropdown.
• Provide a random name for your webhook.
• Copy the generated webhook URL.

Paste this URL back into Pabbly Connect to complete the configuration. This step is vital as it establishes the communication link between Pabbly Connect and Google Chat.

4. Sending Messages to Google Chat via Pabbly Connect

After configuring Google Chat, you can start sending messages through Pabbly Connect. Compose your message by including relevant appointment details, such as the patient’s name, email address, appointment date, and time. This message format ensures that your team receives all necessary information in a clear and concise manner.

To map these details, use the dropdown fields provided in Pabbly Connect. This allows you to pull the data directly from the Google Form responses without needing to manually enter it. For example, you can map the patient’s name and appointment time directly into your message.

Finally, test the integration by clicking the send button. You should see the message appear in your Google Chat space, confirming that the setup is successful. This automation streamlines communication and ensures that your team is always updated with the latest appointment information.

5. Conclusion

In summary, using Pabbly Connect to automate Google Chat messages is a straightforward process. By integrating Google Forms with Pabbly Connect, you can effortlessly send appointment details to your team. This not only saves time but also enhances communication efficiency within your organization.

By following the steps outlined in this tutorial, you can set up your automation successfully. With Pabbly Connect, managing workflows between applications becomes seamless, allowing for better productivity and coordination.