How to Create Google Calendar Events from New ClickUp Tasks Using Pabbly Connect

Learn how to automate Google Calendar events from new ClickUp tasks using Pabbly Connect in this detailed step-by-step tutorial. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for ClickUp and Google Calendar Integration

To begin automating Google Calendar events from new ClickUp tasks, the first step is to access Pabbly Connect. You can sign up for a free account by clicking the link provided in the description.

Once you have signed in, navigate to the dashboard and click on ‘Create Workflow’. Name your workflow something descriptive, such as ‘ClickUp to Google Calendar’. This will help you identify your automation later. After naming your workflow, click on the ‘Create’ button to proceed.

2. Connecting ClickUp to Pabbly Connect

In this step, you’ll connect your ClickUp account to Pabbly Connect. In the trigger window, search for ‘ClickUp’ and select it. Then, choose the trigger event as ‘New Task’ and click on ‘Connect’.

• Select ‘Add New Connection’.
• Enter your ClickUp API token, which can be found in your ClickUp account settings under the ‘Apps’ section.
• After entering the token, click on ‘Save’ to establish the connection.

Once connected, you will be prompted to select your workspace, space, folder, and list from which to pull new task details. This ensures that Pabbly Connect receives the correct information from ClickUp.

3. Formatting Date and Time for Google Calendar Events

After receiving the task details in Pabbly Connect, the next step is to format the start and due dates from ClickUp into a format that Google Calendar understands. To do this, use the ‘Date Time Formatter’ feature in Pabbly Connect.

• Select the action event as ‘Format Date with Time Zone’.
• Map the start date from the ClickUp response.
• Choose the original format as ‘Timestamp’ and set the time zone to your local timezone (e.g., Asia/Kolkata).

Click ‘Save and send test request’ to confirm that the date and time are formatted correctly. Repeat this process for the due date to ensure both dates are ready for Google Calendar.

4. Creating the Google Calendar Event with Pabbly Connect

Now that you have formatted the dates, it’s time to create the actual event in Google Calendar using Pabbly Connect. In the action window, search for ‘Google Calendar’ and select it.

Choose the action event ‘Create an Event’ and click on ‘Connect’. Sign in to your Google account and allow Pabbly Connect to access your Google Calendar.

Select the calendar where you want to create the event. Map the title and description fields using the task details from ClickUp. Set the start and end times using the formatted dates you created earlier.

After filling out the necessary fields, click on ‘Save and send test request’ to create the event. You should receive a positive response indicating that the event has been successfully created.

5. Testing the Integration in Real-Time

To ensure everything works as intended, create a new task in ClickUp. Once the task is created, Pabbly Connect will check for new tasks every 10 minutes due to its polling nature.

After waiting for the designated time, check your Google Calendar to see if the new event has been created with the correct details. This confirms that the integration between ClickUp and Google Calendar via Pabbly Connect is functioning properly.

In summary, this automation allows you to streamline your workflow by automatically creating Google Calendar events from new ClickUp tasks, enhancing your productivity and organization.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to create Google Calendar events from new ClickUp tasks. By following these steps, you can automate your task management and calendar scheduling effectively.