How to Save New Eventbrite Attendees to Airtable Using Pabbly Connect

Learn how to automate saving new Eventbrite attendees to Airtable using Pabbly Connect with this step-by-step guide. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Eventbrite Integration

To automate saving new Eventbrite attendees to Airtable, you first need to access Pabbly Connect. This platform allows you to integrate various applications seamlessly. Begin by visiting the Pabbly Connect website and signing up for a free account if you’re a new user.

Once you’re logged in, click on the ‘Create Workflow’ button. You will be prompted to name your workflow. For this integration, name it something like ‘Add New Eventbrite Attendees to Airtable Automatically’. This gives a clear indication of what your automation will accomplish.

2. Setting Up Eventbrite as the Trigger Application

In this step, you will set Eventbrite as the trigger application within Pabbly Connect. Select Eventbrite from the available options and choose the trigger event ‘When a New Order is Placed’. This ensures that every time someone registers for an event, their details will be captured.

• Select ‘Eventbrite’ as the application.
• Choose the trigger event: ‘When a New Order is Placed’.
• Authorize your Eventbrite account to allow Pabbly Connect to access your event data.

After authorizing, select your organization and the specific event you want to track. Click on ‘Save and Send Test Request’ to capture a sample attendee’s details. This step is crucial as it allows Pabbly Connect to receive the data from Eventbrite that will be sent to Airtable.

3. Fetching Attendee Details from Eventbrite

After successfully capturing the initial trigger, the next step involves fetching the attendee details using the order ID provided by Eventbrite. Within Pabbly Connect, add another action step and select Eventbrite again, this time choosing the action event ‘Get Attendee by Order ID’.

Map the order ID received from the previous step into the input field. This allows Pabbly Connect to retrieve specific details about the attendee. Make sure to test this step to ensure that the correct attendee data is being fetched.

• Select ‘Get Attendee by Order ID’ as the action event.
• Map the order ID from the previous step.
• Test the action to confirm details are fetched correctly.

Once you have the attendee’s details, you can proceed to send this data to Airtable.

4. Sending Attendee Data to Airtable

In this section, you will set up Airtable as the action application in Pabbly Connect. Select Airtable and choose the action event ‘Create Record’. This will allow you to add the attendee’s information into a specified base and table within Airtable.

Connect your Airtable account by providing the necessary API token and selecting the base and table where you want the attendee details to be stored. Map the fields for attendee name, email, and registration date from the data received from Eventbrite.

Select ‘Create Record’ as the action event. Map the attendee’s name, email, and created date to the corresponding Airtable fields. Save and test the action to ensure data is correctly added to Airtable.

After testing, check your Airtable base to confirm that the attendee details appear correctly, ensuring the integration works as intended.

5. Automating the Process with Pabbly Connect

Now that you have set up the integration, every time a new attendee registers for your Eventbrite event, their details will be automatically saved to Airtable through Pabbly Connect. This automation saves you time and ensures that your attendee data is always up to date without any manual effort.

You can monitor the workflow in Pabbly Connect, which will execute in real-time, capturing new registrations as they happen. This means you can focus on your event while Pabbly Connect handles attendee management seamlessly.

To finalize, ensure that your workflow is activated and running. You can always revisit Pabbly Connect to make adjustments or to check the history of automated tasks performed.

Conclusion

By following these steps, you can easily automate the process of saving new Eventbrite attendees to Airtable using Pabbly Connect. This integration streamlines your workflow and enhances your event management efficiency.