Automate Sending Google Meet Links on WhatsApp with Pabbly Connect

Learn how to automate sending Google Meet links on WhatsApp using Pabbly Connect with Google Forms. Step-by-step guide for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate sending Google Meet links via WhatsApp, you first need to access Pabbly Connect. This platform enables seamless integration between Google Forms, Google Meet, and WhatsApp Cloud API. Start by signing up for a free account on the Pabbly website.

Once logged in, navigate to the dashboard and click on the ‘Create Workflow’ button. Give your workflow a name that reflects its purpose, such as ‘Send Google Meet Link on WhatsApp on Form Submission.’ This naming will help you identify the workflow later.

2. Setting Up Google Forms as the Trigger in Pabbly Connect

In this step, you will set Google Forms as the trigger application within Pabbly Connect. Select Google Forms from the application list and choose the trigger event as ‘New Response Received.’ This event will initiate the workflow whenever someone submits a response through your Google Form.

• Select the Google Form you want to automate.
• Copy the webhook URL provided by Pabbly Connect.
• Open your Google Form, go to the responses section, and link it to a Google Sheet.
• Install the Pabbly Connect Webhooks add-on in Google Sheets.

After setting up the webhook, make a test submission to ensure that the data is captured correctly in Pabbly Connect. This step verifies that your Google Form is successfully integrated.

3. Scheduling Google Meet via Pabbly Connect

Next, you will configure Pabbly Connect to schedule a Google Meet meeting automatically. Select Google Meet as the action application in your workflow. Choose the action event as ‘Create Meeting.’ This allows you to generate a meeting link based on the appointment details collected from the Google Form.

Map the fields from the Google Form to the Google Meet scheduling fields. You will need to provide the meeting title, date, and time. Ensure the date and time are formatted correctly, often requiring conversion to UTC format, which can be done using Pabbly Connect’s date formatting features.

• Select the calendar where the meeting will be saved.
• Provide a summary and description for the meeting.
• Map the start and end times based on the form submission.

Once the meeting is scheduled, Pabbly Connect will generate a Google Meet link that you will send via WhatsApp.

4. Sending the Google Meet Link via WhatsApp

Now that the Google Meet link is generated, it’s time to send it via WhatsApp using Pabbly Connect. Select WhatsApp Cloud API as the next action in your workflow. Choose the action event ‘Send Template Message’ to send a predefined message containing the meeting link.

Before you can send a message, ensure you have created a message template in your WhatsApp Cloud API account. This template should include placeholders for dynamic data, such as the recipient’s name and the meeting link. Map these fields accordingly in Pabbly Connect to personalize the message.

Select the WhatsApp template you created for sending meeting details. Map the recipient’s phone number in the required format. Ensure all placeholders in the message template are filled with appropriate data from the form submission.

After configuring these settings, test the workflow to confirm that the WhatsApp message is sent successfully with the meeting link.

5. Finalizing the Automation in Pabbly Connect

With all components set up, you can finalize your automation in Pabbly Connect. Make sure to enable the workflow to ensure it runs automatically whenever a new response is received in your Google Form. This way, whenever someone books an appointment, they will automatically receive a WhatsApp message with the Google Meet link.

To ensure smooth operation, remember to test the entire workflow thoroughly. Make a few test submissions to see if the Google Meet links are sent correctly to WhatsApp. Additionally, ensure that the webhook is capturing data accurately and that all mappings are correct.

Finally, you can monitor the workflow from the Pabbly Connect dashboard. This will allow you to see the history of the automation and any errors that may occur. This monitoring is crucial for keeping your automation running smoothly.

Conclusion

In this tutorial, we explored how to automate sending Google Meet links on WhatsApp using Pabbly Connect. By integrating Google Forms, Google Meet, and WhatsApp Cloud API, you can streamline your appointment booking process and enhance communication with clients. This automation saves time and ensures that your clients receive timely information about their appointments.