Integrate WildApricot with Google Sheets Using Pabbly Connect

Learn how to automate the integration of WildApricot registration details into Google Sheets using Pabbly Connect. Follow this step-by-step tutorial for seamless automation. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start integrating WildApricot with Google Sheets, you first need to access Pabbly Connect. This powerful automation tool allows you to connect various applications seamlessly. Begin by signing up for a free account on Pabbly Connect, which can be done in just a few minutes.

Once you are logged in, navigate to the dashboard. From there, click on the ‘Create Workflow’ button. You will then need to name your workflow; for example, you can name it ‘WildApricot to Google Sheets’. This will set up the foundation for your automation process.

2. Setting Up the Trigger for WildApricot Registration

The next step involves setting up the trigger in Pabbly Connect. In the trigger window, search for ‘WildApricot’ and select it. You will then need to choose the trigger event as ‘Event Registration Created or Modified’. This will allow Pabbly Connect to detect whenever a new registration occurs in your WildApricot account.

• Select WildApricot from the app list.
• Choose the trigger event for registration.
• Copy the webhook URL provided by Pabbly Connect.

After copying the webhook URL, go to your WildApricot account. Locate the ‘Apps’ section on the left, click on ‘Webhooks’, and then select ‘Add Webhook’. Paste the copied URL, name the webhook (e.g., ‘Pabbly Connect Webhook’), and set the notification type to ‘Event Registration’. Finally, save the webhook to establish the connection.

3. Testing the Registration Trigger

After setting up the webhook, it’s essential to test if the connection is working correctly. In Pabbly Connect, you will see a message indicating that it is waiting for a response. To generate a response, create a test registration in WildApricot.

Go to the events section in WildApricot, select an event, and register as a dummy user. Enter the necessary details such as name, email, and organization. Once you confirm the registration, return to Pabbly Connect, where you should see the registration details captured in the response.

4. Retrieving Registration Details with Pabbly Connect

To retrieve more detailed information about the registration, you will need to set up another action in Pabbly Connect. In the action window, search for ‘WildApricot’ again and select the action event ‘Get Registration Details by ID’. Connect your WildApricot account using the API key you generated earlier.

• Select the account ID from the dropdown.
• Map the registration ID from the previous trigger response.
• Save and send a test request to retrieve registration details.

Once you click on ‘Save and Send Test Request’, you should receive a response containing all relevant registration details, including the event name, user details, and registration date. This data will be used to populate your Google Sheets.

5. Adding Registration Details to Google Sheets

The final step is to integrate Google Sheets with Pabbly Connect. In the action step, search for ‘Google Sheets’ and select it. Choose the action event ‘Add New Row’. You will need to connect your Google Sheets account by signing in and allowing access.

After connecting, select the spreadsheet where you want to add the registration details. You will see all the columns from your selected sheet. Map the fields from the WildApricot registration details to the respective columns in Google Sheets, such as first name, last name, email, and event name.

Map the first name field from the WildApricot response. Continue mapping last name, email, and organization. Click ‘Save and Send Test Request’ to finalize the integration.

Once you click on ‘Save and Send Test Request’, check your Google Sheets. You should see a new row populated with the registration details you just mapped. This confirms that your automation is working perfectly!

Conclusion

By following this tutorial, you have successfully integrated WildApricot registration details into Google Sheets using Pabbly Connect. This automation allows you to manage event registrations efficiently and in real-time, enhancing your workflow significantly. With Pabbly Connect, you can connect multiple applications and streamline your processes effortlessly.