How to Integrate Zoom Recordings with Google Sheets and Google Drive Using Pabbly Connect

Learn how to use Pabbly Connect to automatically add Zoom recording details to Google Sheets and upload files to Google Drive seamlessly. Follow this step-by-step tutorial.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Zoom Integration

To start integrating Zoom with Google Sheets and Google Drive, you will need to access Pabbly Connect. This powerful automation tool allows you to create workflows that connect various applications seamlessly. Begin by signing up for a free account on the Pabbly Connect website.

Once you have signed in, navigate to the dashboard and click on the ‘Create Workflow’ button. You can name your workflow something descriptive, such as ‘Zoom Recordings to Google Sheets and Google Drive.’ This setup will allow you to automate the process of adding Zoom recording details to Google Sheets and uploading the recordings to Google Drive.

2. Configuring Zoom as the Trigger Application

In this section, you will configure Zoom as the trigger application within Pabbly Connect. The trigger will activate when a Zoom recording is completed. To do this, search for ‘Zoom’ in the trigger application section and select it.

• Select the trigger event as ‘Configure Webhook’ which allows you to connect Zoom with Pabbly Connect.
• Copy the provided webhook URL, which will be used in the Zoom app settings.
• Follow the instructions to create an application in the Zoom App Marketplace, adding an event subscription with the copied webhook URL.

After configuring the webhook in Zoom, you will need to perform a test submission by starting a Zoom meeting and recording it. This will allow Pabbly Connect to capture the recording details and proceed with the workflow setup.

3. Capturing Zoom Recording Details in Pabbly Connect

Once you’ve recorded a meeting in Zoom, Pabbly Connect will capture the details of that recording. After stopping the recording and ending the meeting, return to your Pabbly Connect dashboard to see if the data has been captured successfully. You should see details such as the meeting topic, file size, status, and various URLs related to the recording.

With the captured data, you can now configure the next action step in your workflow. This involves integrating Google Sheets, where you will store the recording details. Select Google Sheets as your action application and choose the action event as ‘Add New Row’ to insert the recording details into your spreadsheet.

• Connect to your Google account to access the specific spreadsheet you wish to update.
• Map the fields from the Zoom recording details to the corresponding columns in your Google Sheets.
• Test the connection to ensure that the data is being entered correctly.

After successfully mapping the data, you can check your Google Sheets to confirm that a new row with the Zoom recording details has been added.

4. Uploading Zoom Recording to Google Drive

Next, you will set up the action to upload the Zoom recording file to Google Drive using Pabbly Connect. This allows you to keep a backup of your recordings automatically. In the action step, search for Google Drive and select it as your action application.

Choose the action event as ‘Upload a File’. You will need to connect to your Google Drive account and provide necessary permissions. Once connected, you will need to specify the file URL (which you can map from the Zoom recording details) and the folder ID where you want to save the recording.

Map the download URL from the Zoom step to the file URL field. Find the folder ID from your Google Drive URL and paste it into the appropriate field. Optionally, you can map the meeting name as the file name, ensuring to add the .mp4 extension.

After setting this up, click on ‘Save and Send Test Request’ to verify that the file uploads correctly to your specified Google Drive folder. You should see the uploaded file in your Google Drive shortly after.

5. Conclusion

In conclusion, using Pabbly Connect to automate the process of adding Zoom recording details to Google Sheets and uploading files to Google Drive is a seamless way to enhance your workflow. By following the steps outlined above, you can ensure that your recordings are backed up and easily accessible without manual effort.

This integration not only saves you time but also organizes your recordings for better management. Start using Pabbly Connect today to streamline your Zoom recording processes!