Automate Job Application Process Using Pabbly Connect: A Step-by-Step Guide

Learn how to automate your job application process using Pabbly Connect by integrating Google Forms, Gmail, and Asana. Follow this detailed tutorial for seamless automation.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect to Automate Job Application Process

To begin automating your job application process, first access Pabbly Connect. Navigate to the Pabbly website by typing ‘Pabbly.com’ in your browser. If you’re new, click on the ‘Sign up for free’ button to create your account. Existing users can simply log in.

Once logged in, go to the ‘All Apps’ section and select Pabbly Connect. Click on ‘Access Now’ to enter the dashboard, where you can create a new workflow for automating job applications.

2. Create a Workflow in Pabbly Connect

In the Pabbly Connect dashboard, click on the plus sign to create a new workflow. Name your workflow as ‘Automate Job Application Process’ and click on ‘Create’. You will see a trigger window and an action window.

In the trigger window, select ‘Google Forms’ as the application and ‘New Response Received’ as the trigger event. This setup ensures that every time a candidate fills out the job application form, it will trigger the subsequent actions.

3. Link Google Forms to Pabbly Connect

Next, you need to link your Google Forms to Pabbly Connect. Follow the provided instructions to set up the webhook. This involves making the last question in your Google Form a required field. Make sure to collect all necessary applicant details such as name, email, mobile number, work experience, and the code word.

After setting up the form, navigate to the responses tab and create a new Google Sheet to collect the responses. Once linked, copy the webhook URL provided by Pabbly Connect and configure it in the Google Sheets add-ons by installing the Pabbly Connect webhooks add-on. Refresh the Google Sheet after installation.

• Make the last question in the Google Form required.
• Create a new Google Sheet linked to the form responses.
• Install Pabbly Connect webhooks in Google Sheets.

After completing these steps, the Google Form responses will be automatically sent to Pabbly Connect for further processing.

4. Set Up Email Notification Using Pabbly Connect

Now that your Google Forms are integrated with Pabbly Connect, the next step is to send an email notification to applicants. After the webhook captures the response, use the Gmail action to send an email. Choose the action event as ‘Send Email’ and connect your Gmail account.

Map the recipient’s email address from the trigger response and customize the email subject and content. For example, the subject could be ‘Pabbly invites you to take the competency test’. Include relevant details in the email body, such as the candidate’s name and the test link.

• Select the action application as Gmail.
• Map the recipient’s email from the Google Forms response.
• Customize the email subject and body with relevant details.

This setup ensures that applicants receive timely notifications to appear for the competency test, streamlining your recruitment process through Pabbly Connect.

5. Create a Task in Asana Using Pabbly Connect

Finally, to manage the application process effectively, create a task in Asana using Pabbly Connect. Add a new action step and select Asana as the application. Choose the action event as ‘Create Task’ and connect your Asana account.

Map the necessary fields such as task name, candidate name, email, and work experience. Specify the project ID in Asana where this task should be created. This integration allows your team to track applicants and manage their progress efficiently.

Once everything is set up, test the workflow to ensure that a new task is created in Asana for each application received via Google Forms. This automation saves time and keeps your recruitment organized using Pabbly Connect.

Conclusion

In this tutorial, we explored how to automate the job application process using Pabbly Connect. By integrating Google Forms, Gmail, and Asana, you can streamline your recruitment workflow efficiently. Automating these tasks not only saves time but also enhances the overall candidate experience.