Automate Task Creation in Microsoft To Do from Google Calendar Events Using Pabbly Connect

Learn how to automate task creation in Microsoft To Do from Google Calendar events using Pabbly Connect. Follow this detailed tutorial for seamless integration. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Google Calendar and Microsoft To Do Integration

Pabbly Connect is a powerful automation tool that allows you to create workflows between various applications. In this tutorial, we will use Pabbly Connect to automatically create tasks in Microsoft To Do whenever a new event is added to Google Calendar. This integration streamlines your task management and enhances productivity.

To get started, you need to sign up for Pabbly Connect and create a free account. After logging in, you will have access to the dashboard where you can create workflows. This process requires no coding skills, making it user-friendly for everyone.

2. Creating a Workflow in Pabbly Connect

Once you’re logged into Pabbly Connect, the first step is to create a new workflow. Click on the ‘Create Workflow’ button and name your workflow, for example, ‘Google Calendar to Microsoft To Do.’ This name helps you identify your automation easily.

Next, you will choose Google Calendar as the trigger application. The trigger event will be set to ‘New Event,’ which means that the workflow will activate whenever a new event is created in your Google Calendar. Here are the steps to follow:

• Select Google Calendar as the trigger application.
• Choose ‘New Event’ as the trigger event.
• Connect your Google Calendar account to Pabbly Connect.

After connecting your account, select the specific calendar you want to monitor for new events. This setup will allow Pabbly Connect to check for new events every 10 minutes, ensuring that your tasks are created promptly.

3. Fetching Event Data from Google Calendar

After setting up the trigger, it’s time to fetch the event data from Google Calendar. Click on the ‘Test Request’ button to retrieve the most recent event created in your selected calendar. This data will be used to create a task in Microsoft To Do. using Pabbly Connect

For example, create a new event titled ‘New Short Film Shoot’ in your Google Calendar. Ensure that you fill in the event details, such as the date and description. Once the event is saved, return to Pabbly Connect and click on ‘Send Test Request’ to fetch the details of this event.

Once the event data is retrieved, you will see the event title and description in the response. This information will be crucial for creating a task in Microsoft To Do. The next step involves connecting to Microsoft To Do to set up the action.

4. Setting Up Action in Microsoft To Do

Now that we have the event data from Google Calendar, the next step is to set up the action in Microsoft To Do using Pabbly Connect. Search for Microsoft To Do as the action application and select it.

Choose the action event as ‘Create Task.’ After that, connect your Microsoft To Do account to Pabbly Connect. You will need to authorize Pabbly Connect to access your Microsoft To Do account. Once connected, you can specify the task list and map the fields from the Google Calendar event to the task fields.

Here’s how to map the data:

• Map the event title to the task title.
• Map the event description to the task note.
• Select the task category and other optional fields if needed.

After mapping all necessary fields, click on ‘Save and Send Test Request’ to create a task in Microsoft To Do. You should see the task created with the same title and description as your Google Calendar event.

5. Finalizing and Testing the Integration

With both applications connected, it’s time to test the entire integration setup. After saving your workflow in Pabbly Connect, add another event to your Google Calendar. This event will serve as a test to confirm that your automation is working correctly.

Once the event is created, Pabbly Connect will automatically check for new events according to the schedule you set. If everything is configured correctly, a new task should appear in your Microsoft To Do list matching the details of the Google Calendar event.

To verify, open Microsoft To Do and check if the task has been created. This seamless integration allows you to manage your tasks efficiently without manual intervention. You only need to set it up once, and it will continue to work in the background.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate task creation in Microsoft To Do from Google Calendar events. This integration simplifies task management by automatically creating tasks based on your calendar events, saving you time and effort. With Pabbly Connect, you can streamline your workflow and enhance productivity effortlessly.