How to Send Microsoft Outlook Emails on Google Forms Submission Using Pabbly Connect

Learn how to integrate Google Forms with Microsoft Outlook to send emails automatically using Pabbly Connect. Step-by-step tutorial included. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect to Set Up Integration

To send Microsoft Outlook emails on Google Forms submission, you need to access Pabbly Connect. Start by visiting the Pabbly website and navigating to the Pabbly Connect product page.

If you’re a new user, click on the ‘Sign Up for Free’ button to create your account. Existing users can click ‘Sign In’. Once you are logged in, you will see the Pabbly Connect dashboard where you can create your workflow.

2. Creating a Workflow in Pabbly Connect

In the Pabbly Connect dashboard, click on the plus sign to create a new workflow. Name your workflow something like ‘Google Forms to Microsoft Outlook Integration’ to easily identify it later.

• Click on ‘Create Workflow’.
• Select ‘Google Forms’ as the trigger application.
• Choose ‘New Response Received’ as the trigger event.

Once the trigger is set, you will be guided to connect your Google Forms account with Pabbly Connect. Follow the on-screen instructions to complete the integration.

3. Setting Up Google Forms Trigger in Pabbly Connect

After selecting Google Forms as your trigger, you need to configure it to capture form submissions. Make sure that the last question in your Google Form is marked as required to ensure data is collected properly.

Next, test the integration by submitting a sample response in your Google Form. Once submitted, return to Pabbly Connect to capture this response. Click on the ‘Capture Response’ button to see the details populated from the form submission.

4. Linking Google Sheets with Pabbly Connect

Google Forms responses are automatically stored in Google Sheets. To link this with Pabbly Connect, go to the Google Sheets where your form responses are collected. Click on ‘Extensions’, then ‘Add-ons’, and search for ‘Pabbly Connect Webhooks’ to install it.

• After installation, refresh your Google Sheet.
• Navigate to ‘Extensions’, select ‘Pabbly Connect Webhooks’, and click on ‘Initial Setup’.
• Paste the webhook URL from Pabbly Connect and set the trigger column.

By setting up the trigger column, you ensure that every new response in the specified column will trigger the webhook to send data to Pabbly Connect.

5. Sending Emails from Microsoft Outlook via Pabbly Connect

Now that your Google Forms and Sheets are connected to Pabbly Connect, it’s time to set up the action to send emails via Microsoft Outlook. Choose ‘Microsoft Outlook’ as the action application and select ‘Send Mail’ as the action event.

You will need to connect your Microsoft Outlook account to Pabbly Connect by authorizing access. Once connected, fill in the email subject and body content. You can map the customer’s name and issue description dynamically from the Google Forms response.

Finally, click on ‘Save and Send Test Request’ to confirm that the email is sent successfully. You can check both your Outlook sent items and the recipient’s inbox to verify that the email was received.

Conclusion

In this tutorial, we demonstrated how to send Microsoft Outlook emails on Google Forms submission using Pabbly Connect. This integration allows you to automate email notifications efficiently, enhancing your customer communication.

By following these steps, you can streamline your workflow and ensure timely responses to your customers. Utilize Pabbly Connect to integrate various applications and automate your business processes effectively.