Integrate Google Calendar with Microsoft Teams Using Pabbly Connect

Learn how to get notifications on Microsoft Teams for upcoming Google Calendar events using Pabbly Connect with this detailed tutorial. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To get notifications on Microsoft Teams for upcoming Google Calendar events, start by accessing Pabbly Connect. Open your web browser and type in the URL: Pabbly.com. This platform is essential for automating the integration between Google Calendar and Microsoft Teams.

Once on the Pabbly website, navigate to the ‘Products’ section and click on ‘Pabbly Connect’. If you are a new user, you will need to sign up for a free account. This process only takes a couple of minutes and provides you with 100 free tasks every month.

2. Creating a Workflow in Pabbly Connect

After logging into your Pabbly Connect account, create a new workflow by clicking on the plus sign and selecting ‘Create Workflow’. Name your workflow something descriptive, such as ‘Google Calendar to Microsoft Teams Integration’. This name will help you identify the workflow later.

• Click on ‘Create’ to proceed.
• You will see a trigger window and an action window.
• Select Google Calendar as the trigger application.

In the trigger window, choose ‘New Event’ as the trigger event. This setup will ensure that every time a new event is created in Google Calendar, it will trigger the workflow in Pabbly Connect.

3. Connecting Google Calendar to Pabbly Connect

To connect Google Calendar to Pabbly Connect, click on the ‘Connect’ button. You will need to add a new connection by selecting ‘Connect with Google Calendar’. This will prompt you to choose a Google account to link with Pabbly.

Ensure that you are logged into the correct Google account before proceeding. Allow the necessary permissions for Pabbly Connect to access your Google Calendar data. Once connected, select the specific calendar from which you want to capture events.

4. Sending Notifications to Microsoft Teams

With Google Calendar connected, the next step is to set up the action to send notifications to Microsoft Teams. In the action window, select Microsoft Teams as the application and choose ‘Send Message in a Channel’ as the action event.

• Click on ‘Connect’ and add a new connection for Microsoft Teams.
• Select the appropriate team and channel where the message should be sent.
• Map the event details such as event name, date, and description into the message format.

After mapping the details, click on ‘Save and Send Test Request’. This will send a test message to your selected Microsoft Teams channel, confirming that the integration via Pabbly Connect is functioning correctly.

5. Testing the Integration

To ensure everything is working, create a new event in your Google Calendar. For example, set a meeting titled ‘Sales and Marketing Team Meeting’ on the desired date and time. Include a description and save the event.

After saving the event, check your Microsoft Teams channel for the notification. Depending on the polling interval of Pabbly Connect, it may take a few minutes for the notification to appear. Once it does, you will see the event details shared in your channel.

Conclusion

Using Pabbly Connect, you can easily automate notifications for upcoming Google Calendar events in Microsoft Teams. This integration streamlines communication and ensures your team is always informed about important meetings. Follow the steps outlined above for a seamless setup.