Create Google Calendar Events from Cognito Forms Submissions Using Pabbly Connect

Learn how to automate Google Calendar events from Cognito Forms submissions using Pabbly Connect. Follow our step-by-step tutorial for seamless integration. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To create Google Calendar events from Cognito Forms submissions, we will use Pabbly Connect. Start by navigating to the Pabbly Connect website by typing Pabbly.com/connect in your browser’s address bar. This will take you to the Pabbly Connect dashboard where you can log in or sign up for a new account.

Once you are on the Pabbly Connect page, you will see options to sign in or sign up. If you don’t have an account, signing up is free and provides you with 100 free tasks each month, allowing you to explore the automation capabilities of Pabbly Connect.

2. Creating a Workflow in Pabbly Connect

After logging into your Pabbly Connect account, the next step is to create a new workflow. Click on the Create Workflow button and name your workflow, for example, ‘Cognito Forms to Google Calendar’. This naming will help you identify the workflow later.

Now, you will see two windows: the trigger and action windows. The trigger window is where the event starts, and the action window is where the event completes. For this integration, select Cognito Forms as the trigger app and choose the event New Entry.

• Log in to your Pabbly Connect account.
• Click on Create Workflow.
• Name your workflow, e.g., ‘Cognito Forms to Google Calendar’.
• Select Cognito Forms as the trigger app.
• Choose the event New Entry.

Once you set this up, you will be provided with a webhook URL. Copy this URL as you will need it to connect your Cognito Forms to Pabbly Connect.

3. Connecting Cognito Forms to Pabbly Connect

Now that you have the webhook URL, go to your Cognito Forms account. Open the form you want to connect, such as an appointment booking form. Navigate to the Submission Settings of your form and find the option to Post JSON data to our website. Toggle this option on.

In the Submit Entry Endpoint field, paste the webhook URL you copied from Pabbly Connect. After pasting the URL, click on Publish to save your changes. This action will allow Cognito Forms to send submission data directly to Pabbly Connect.

• Open your Cognito Forms account.
• Navigate to the Submission Settings of your form.
• Enable Post JSON data to our website.
• Paste the copied webhook URL into the Submit Entry Endpoint field.
• Click on Publish to save changes.

Your Cognito Forms is now connected to Pabbly Connect, and you can start testing the integration by submitting a new entry in your form.

4. Formatting Date and Time for Google Calendar Events

After receiving a submission in Pabbly Connect, the next step is to format the date and time for the Google Calendar event. Use the DateTime Formatter feature in Pabbly Connect to merge the appointment date and time into a single format. Choose the option to Format Date with Timezone and map the date and time fields from the Cognito Forms submission.

After formatting the start time, you will need to calculate the end time by adding the appointment duration. Again, use the DateTime Formatter to add 30 minutes to the start time. This will ensure that the event duration is correctly set in Google Calendar.

Select DateTime Formatter in Pabbly Connect. Choose Format Date with Timezone. Map the date and time fields from Cognito Forms. Use DateTime Formatter to add 30 minutes for end time.

Once you have formatted both the start and end times, you will be ready to create the event in Google Calendar.

5. Creating Google Calendar Events with Pabbly Connect

The final step is to create the Google Calendar event using the formatted date and time. In the action window of Pabbly Connect, select Google Calendar as the action app and choose the event Create Event. Connect your Google account and select the calendar where you want to save the event.

Now, you will need to map the required fields such as the event title, start date, end date, and any guest email addresses. For the title, you can use the name collected from the Cognito Forms submission. After mapping all necessary fields, click on Save and Send Test Request to create the event in Google Calendar.

Choose Google Calendar as the action app. Select the event Create Event. Connect your Google account. Map the event title, start date, end date, and guest email. Click on Save and Send Test Request.

Your Google Calendar event will now be created based on the submission data from Cognito Forms, showcasing the power of Pabbly Connect in automating workflows.

Conclusion

This tutorial demonstrated how to use Pabbly Connect to create Google Calendar events from Cognito Forms submissions seamlessly. By following these steps, you can automate your appointment scheduling process and save valuable time. Start using Pabbly Connect today to enhance your productivity!