Update WooCommerce Order Status in Google Sheets Using Pabbly Connect

Learn how to automatically update WooCommerce order status in Google Sheets using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WooCommerce Integration

To begin the process of updating WooCommerce order status in Google Sheets, first, you need to access Pabbly Connect. Go to the address bar and type in Pabbly.com/connect. This will redirect you to the Pabbly Connect homepage.

Here, you can either sign in to your existing account or sign up for a new account, which is free and offers 100 free tasks every month. After signing in, you will see your dashboard where you can create a new workflow.

2. Creating a New Workflow in Pabbly Connect

After accessing your dashboard in Pabbly Connect, click on the option to create a new workflow. Name your workflow something descriptive like ‘WooCommerce to Google Sheets’. This naming will help you identify the workflow easily later.

In the workflow setup, you will see two sections: Trigger and Action. The Trigger is the event that starts the workflow. For this integration, select WooCommerce as your trigger application and choose the event as ‘Order Updated’.

• Select WooCommerce as the trigger application.
• Choose ‘Order Updated’ as the trigger event.
• Copy the Webhook URL provided by Pabbly Connect.

Now, you are set to connect your WooCommerce account to Pabbly Connect using the Webhook URL. This URL will capture the order updates from WooCommerce.

3. Connecting WooCommerce with Pabbly Connect

To connect WooCommerce to your Pabbly Connect account, navigate to your WooCommerce settings. Go to the ‘Advanced’ tab, and then to ‘Webhooks’. Here, you will add a new webhook.

Name the webhook something like ‘WooCommerce to Google Sheets’ and set its status to active. In the delivery URL field, paste the Webhook URL you copied from Pabbly Connect. Select the event ‘Order Updated’ to ensure that updates are sent to Pabbly Connect.

• Navigate to WooCommerce > Settings > Advanced > Webhooks.
• Add a new webhook with the name and status.
• Paste the Webhook URL and select the event.

Once saved, Pabbly Connect will wait for a webhook response from WooCommerce whenever an order is updated.

4. Testing the Integration with Order Updates

Now that you have connected WooCommerce to Pabbly Connect, it’s time to test the integration. Update an order in WooCommerce to see if the webhook captures the response. For example, change the order status of an existing order from ‘Processing’ to ‘On Hold’.

After making the change in WooCommerce, return to Pabbly Connect and check if it has captured the webhook response. You should see the updated order information, including the status change.

Change the order status in WooCommerce. Return to Pabbly Connect to see the captured response. Verify the order details and status in the response.

If the webhook response is captured successfully, you are ready to proceed to the next step of updating Google Sheets.

5. Updating Google Sheets with Pabbly Connect

With the webhook response successfully captured, the next step is to update the relevant Google Sheets. In Pabbly Connect, select Google Sheets as your action application and choose ‘Update Row’ as the action event.

You will need to connect your Google Sheets account to Pabbly Connect. Once connected, select the specific sheet where order statuses are being tracked. Map the necessary fields, such as the order ID and the new status, to ensure that the correct row is updated.

Select Google Sheets as the action application. Choose ‘Update Row’ as the action event. Map the order ID and status fields accordingly.

After mapping the fields, test the action to ensure that the order status in Google Sheets updates correctly. If everything is set up properly, you will see the new status reflected in your Google Sheets document.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automatically update WooCommerce order status in Google Sheets. By following these steps, you can streamline your order management process, ensuring that your team has access to the latest order statuses without needing direct access to WooCommerce.