How to Automatically Add Webinar Registrants from Google Forms Responses to GoToWebinar Using Pabbly Connect

Learn how to automate adding registrants from Google Forms to GoToWebinar using Pabbly Connect. Streamline your webinar registration process today! Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Webinar Automation

To automate adding webinar registrants from Google Forms to GoToWebinar, you first need to access Pabbly Connect. Start by navigating to the Pabbly website and logging into your account. If you don’t have an account, you can sign up for free and receive 100 free tasks to practice your workflows.

Once logged in, you will be directed to your dashboard. Here, you can create a new workflow. This workflow will serve as the bridge between Google Forms and GoToWebinar, ensuring that every form submission automatically creates a new registrant in your GoToWebinar account.

2. Creating a Workflow in Pabbly Connect

After accessing your dashboard in Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button and give it a relevant name, such as ‘Google Forms to GoToWebinar’. This name will help you identify the workflow later on.

In the workflow setup, you will see two windows: one for the trigger and one for the action. For this integration, select Google Forms as your trigger application and choose the trigger event as ‘New Response Received’. This action will initiate the workflow whenever a new response is submitted through your Google Form.

• Select Google Forms as the trigger application.
• Choose ‘New Response Received’ as the trigger event.
• Copy the Webhook URL provided by Pabbly Connect.

Once you have set the trigger, you will need to connect your Google Forms to Pabbly Connect using the copied Webhook URL. This connection will allow Pabbly to receive data from Google Forms submissions.

3. Setting Up Google Forms and Google Sheets

To effectively capture responses from Google Forms, you will need to link it with Google Sheets. This is done by adding the Webhook URL into the Google Sheets associated with your form. To do this, go to your Google Sheets, select ‘Extensions’, and then find the Pabbly Connect Webhooks add-on.

After installing the add-on, navigate to its initial setup. Here, paste the Webhook URL you copied earlier and set the trigger column to the last data column of your spreadsheet. This column will be used to send responses to Pabbly Connect.

• Go to Extensions > Pabbly Connect Webhooks > Initial Setup.
• Paste the copied Webhook URL.
• Set the trigger column to the last data column.

After completing these steps, make sure to submit a test response in your Google Form. This will allow you to confirm that the data is successfully sent to Pabbly Connect.

4. Configuring GoToWebinar in Pabbly Connect

Once you have successfully connected Google Forms to Pabbly Connect, the next step is to configure the action application, which in this case is GoToWebinar. In the action window, select GoToWebinar and choose the action event as ‘Create Registrant’. This will allow you to create new registrants based on the data received from Google Forms.

To connect GoToWebinar to Pabbly Connect, click on ‘Connect’ and follow the prompts to authorize the connection. You will need to provide details such as the date and time of your webinar. Make sure to format the date and time correctly to match GoToWebinar’s requirements.

Select GoToWebinar as the action application. Choose ‘Create Registrant’ as the action event. Authorize the connection by following the prompts.

After setting up the GoToWebinar connection, you will map the fields from Google Forms to the registrant fields in GoToWebinar, ensuring that each submission is accurately reflected in your webinar registration list.

5. Testing the Integration Between Google Forms and GoToWebinar

With your integration set up, it’s time to test the workflow. Go back to your Google Form and submit another response. This action should trigger the workflow in Pabbly Connect, sending the new registrant data to GoToWebinar automatically.

After submitting the form, check your GoToWebinar account to see if the new registrant appears. If everything is configured correctly, you should see the new registrant listed in your GoToWebinar registration section. This confirms that your automation is working as intended.

Submit a test response in Google Forms. Check GoToWebinar for the new registrant. Ensure all data is accurately reflected.

This seamless integration between Google Forms and GoToWebinar via Pabbly Connect not only saves time but also ensures that your webinar registration process is efficient and error-free.

Conclusion

In conclusion, using Pabbly Connect to automate the process of adding webinar registrants from Google Forms responses to GoToWebinar is straightforward and efficient. By following the steps outlined in this tutorial, you can streamline your registration process and focus more on delivering great webinars. Start using Pabbly Connect today to enhance your automation workflows!