Automate Notifications with Pabbly Connect: Qwary Form Submission to WhatsApp and Gmail

Learn how to automate notifications for Qwary form submissions using Pabbly Connect, sending alerts via WhatsApp and Gmail seamlessly. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Qwary Form Notifications

To automate notifications for Qwary form submissions, start by accessing Pabbly Connect. Visit the Pabbly website and navigate to the Connect section. Here, you can sign up for a free account if you haven’t already. Once signed in, you will be directed to the dashboard where you can create workflows to manage your integrations.

After signing in, click on the ‘Create Workflow’ button. Name your workflow something like ‘Qwary Forms to WhatsApp and Gmail’. This will help you identify the workflow later. In the workflow setup, you will have two main sections: Trigger and Action. The Trigger section will be set to detect new entries from the Qwary form.

2. Setting Up the Trigger for Qwary Form Submissions

In the Trigger section of your Pabbly Connect workflow, select Qwary as the application. Choose the trigger event as ‘New Entry’. This event will activate whenever a new form submission is made. You will then need to connect your Qwary account to Pabbly Connect by authorizing access.

• Select ‘Add New Connection’ to link your Qwary account.
• Authorize access by following the prompts.
• Choose the specific form you want to monitor for submissions.

After successfully connecting your Qwary account, test the connection by submitting a sample entry through your Qwary form. This will ensure that Pabbly Connect receives the data correctly, allowing you to proceed to the next step of sending notifications.

3. Sending Notifications via Gmail Using Pabbly Connect

Once the trigger is set up and tested, the next step is to send an email notification via Gmail. In the Action section of Pabbly Connect, select Gmail as the application and choose the action event ‘Send Email’. This action will automatically send an email to the user who submitted the form.

Connect your Gmail account to Pabbly Connect by clicking on ‘Add New Connection’. Follow the prompts to authorize the connection. After connecting, fill in the required fields: the recipient’s email address (which will be mapped from the Qwary submission), sender’s name, subject, and email content. Use the mapping feature to personalize the email with the user’s name and survey details.

• Map the recipient email from the Qwary submission data.
• Set the email subject to something like ‘Thank You for Your Survey Submission’.
• Personalize the email body using data from the submission.

After setting up the email, save and test the action to ensure that the email is sent correctly. You should receive a confirmation in your Gmail inbox confirming the survey submission.

4. Sending Notifications via WhatsApp Using Pabbly Connect

In addition to email notifications, you can also send WhatsApp messages using Pabbly Connect. To do this, select ‘WhatsApp by 360 Dialog’ as the next action in your workflow. Choose the action event ‘Send Template Message’. This will allow you to send a pre-approved message template to the user’s WhatsApp number.

Connect your WhatsApp account through 360 Dialog by selecting ‘Add New Connection’. Enter the required API key and domain name from your 360 Dialog account. Choose the template you created for survey responses. Make sure the template is approved by Facebook to ensure successful delivery.

Select the approved template for your survey response. Map the user’s WhatsApp number from the Qwary submission. Fill in the template fields with user-specific data.

After configuring the WhatsApp action, save and test the setup to verify that the message is sent successfully. You should see the message in the user’s WhatsApp account shortly after the form submission.

5. Finalizing the Pabbly Connect Workflow

With both Gmail and WhatsApp notifications set up, you are now ready to finalize your workflow in Pabbly Connect. Review all the steps to ensure that the trigger and actions are correctly configured. Test the entire workflow by submitting another entry in your Qwary form to see if both notifications are sent as expected.

If everything functions correctly, your automation is complete! You can now enjoy seamless notifications to users whenever they submit a Qwary form. This setup not only enhances user experience but also keeps your respondents informed promptly.

Remember, you can always revisit your Pabbly Connect dashboard to edit or create new workflows as needed. This flexibility allows you to adapt your automation processes as your needs change over time.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate notifications for Qwary form submissions, sending alerts via WhatsApp and Gmail. This integration streamlines communication with users, ensuring they receive timely updates about their submissions.