How to Send Zoom Meeting Reminders on WhatsApp Using Pabbly Connect

Learn how to send automated WhatsApp reminders to Zoom registrants using Pabbly Connect. Follow this detailed tutorial for step-by-step instructions. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Zoom and WhatsApp Integration

In this tutorial, we will explore how to use Pabbly Connect to send WhatsApp reminders to registrants of your Zoom meetings. Automating this process saves time and ensures that attendees receive timely notifications about your events.

The integration between Zoom and WhatsApp via Pabbly Connect allows you to send reminders automatically at specified intervals before your meeting. This means you can focus on preparing for your webinar while the reminders are handled seamlessly.

2. Setting Up Pabbly Connect with Zoom

The first step is to set up your Pabbly Connect account and connect it to Zoom. Start by logging into your Pabbly Connect account. If you don’t have an account, create one quickly by visiting the Pabbly website.

Once logged in, create a new workflow to connect Zoom. Follow these steps:

• Click on ‘Create Workflow’.
• Name your workflow, e.g., ‘Zoom Meeting Reminders’.
• Select Zoom as the trigger app and choose the event ‘New Registrant’.

After setting up the trigger, you will receive a webhook URL. This URL will be used in your Zoom settings to send registration data to Pabbly Connect.

3. Configuring Zoom to Send Data to Pabbly Connect

Next, you will configure Zoom to send registration data to Pabbly Connect. In your Zoom dashboard, navigate to the ‘Advanced’ settings and select ‘App Marketplace’.

Follow these steps to set up the webhook:

• Click on ‘Develop’ and then ‘Build App’.
• Create a JWT app and fill in the necessary details.
• Paste the webhook URL from Pabbly Connect in the ‘Event Notification Endpoint URL’ field.

After completing these steps, your Zoom account will be set to send registration data directly to Pabbly Connect.

4. Sending WhatsApp Reminders via Pabbly Connect

With the Zoom integration complete, the next step is to send WhatsApp reminders to registrants. For this, we will use the 360 Dialog application within Pabbly Connect to send messages.

Here’s how to set this up:

Add an action step in your workflow and select 360 Dialog as the app. Choose ‘Send Template Message’ as the action event. Map the registrant’s phone number and the message template you created.

This setup ensures that as soon as a new registrant signs up, they receive a WhatsApp reminder based on your predefined schedule.

5. Testing and Finalizing Your Workflow

After configuring everything, it’s essential to test your workflow to ensure it operates as expected. You can do this by registering for a Zoom meeting yourself and checking if the WhatsApp message is sent.

To finalize your workflow:

Click on ‘Save and Send Test Request’ to see if the message is delivered. If successful, your integration is complete!

This automated reminder system will help you manage your webinars efficiently without manual intervention, thanks to Pabbly Connect.

Conclusion

By following this tutorial, you can effectively use Pabbly Connect to send automated WhatsApp reminders to your Zoom registrants. This integration streamlines the reminder process, ensuring that your attendees receive timely notifications about your upcoming meetings and webinars.