How to Schedule a Weekly Task on Notion with Pabbly Connect: A Step-by-Step Guide

Learn how to schedule weekly tasks on Notion using Pabbly Connect with Google Sheets integration. Follow our detailed tutorial for seamless automation. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Task Scheduling

To schedule a weekly task in Notion using Pabbly Connect, you first need to access your Pabbly Connect account. Start by logging in and navigating to the dashboard. Here, you will find a big blue button labeled ‘Create Workflow’. This is where you will initiate the automation process.

Click on ‘Create Workflow’ and give your workflow a suitable name, such as ‘Create Weekly Task’. After naming your workflow, click ‘Create’ to proceed. This action opens a blank workflow where you can set up the trigger and action for your automation. Pabbly Connect will serve as the backbone for this integration, enabling seamless data transfer between Google Sheets and Notion.

2. Triggering the Workflow Using Pabbly Connect

Next, you need to set up the trigger for your workflow. In this case, the trigger will be the ‘Schedule’ feature within Pabbly Connect. This feature allows you to run your workflow at specific intervals, which is essential for creating weekly tasks.

• Select ‘Schedule’ as the trigger application.
• Choose the frequency for the workflow to run, such as every Thursday.
• Set the time in UTC format for when you want the task to be created.

After setting these parameters, click ‘Save’. This configuration ensures that your workflow is triggered weekly, allowing you to create tasks in Notion automatically based on the data from Google Sheets.

3. Integrating Google Sheets with Pabbly Connect

After setting up the trigger, the next step is to integrate Google Sheets to fetch the task details. Choose Google Sheets as the action application in your workflow. The event you will select is ‘Lookup Spreadsheet Rows’ to retrieve the most recent task data. using Pabbly Connect

To connect Google Sheets, click on ‘Connect’, select your Google account, and allow access. Once connected, you will need to specify the spreadsheet name and select the relevant sheet that contains your task records. For this example, the spreadsheet is named ‘Weekly Task’. Make sure to enter the lookup column details to fetch the correct task information.

4. Adding Filters in Pabbly Connect Workflow

To ensure that only unassigned tasks are created in Notion, you will need to add a filter in your workflow. This is done after fetching the task details from Google Sheets. The filter will check if the status of the task is ‘Not Assigned’. using Pabbly Connect

• Select ‘Filter’ as the next step in your workflow.
• Set the condition to check if the last row status equals ‘Not Assigned’.
• Click ‘Save’ and send a test request to validate the filter.

This filter will stop the workflow if the task is already assigned, ensuring that you only create new tasks when necessary.

5. Creating Tasks in Notion with Pabbly Connect

The final step is to set up the action to create a task in Notion. Choose Notion as the action application and select ‘Create Database Item’ as the event. Connect your Notion account to Pabbly Connect and allow access to the relevant database.

Once connected, specify the database where you want to create the task. Map the fields from Google Sheets to the corresponding fields in Notion, including the task title and description. After mapping the fields, click ‘Save’ and send a test request to create the task.

If everything is set up correctly, you will see the new task created in your Notion database. This process will repeat every Thursday, ensuring that your tasks are updated automatically based on the entries in Google Sheets.

Conclusion

In this tutorial, we demonstrated how to schedule a weekly task on Notion using Pabbly Connect and Google Sheets. By following the steps outlined, you can automate your task management efficiently, ensuring that no tasks are overlooked. Utilizing Pabbly Connect simplifies the integration process, making it easy to manage your workflows.