Automate Telegram Notifications for Calendly Invites Using Pabbly Connect

Learn how to automate Telegram notifications for new Calendly invites using Pabbly Connect. Follow our step-by-step guide to streamline your workflow effectively. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Integrate Calendly and Telegram Using Pabbly Connect

To automate notifications for new invitees from Calendly to Telegram, you will need to use Pabbly Connect. This integration allows you to send invite details automatically, saving you from manual updates.

To begin, log into your Pabbly Connect account and click on ‘Create Workflow.’ Name your workflow something descriptive, such as ‘When New Invitee is Created in Calendly, Send Invite Details on Telegram.’ Then click the ‘Create’ button to proceed.

2. Set Up Trigger and Action in Pabbly Connect

In this section, you will select the applications for the trigger and action. For our use case, the trigger will be Calendly, and the action will be Telegram. This setup allows you to define the workflow you want to automate.

• Select ‘Calendly’ as the trigger application.
• Choose the trigger event ‘New Invitee Created’.
• Select ‘Telegram’ as the action application.
• Choose the action event ‘Send Message’.

Once both applications are selected, click on the ‘Connect’ button for Calendly to establish the connection. This will allow Pabbly Connect to fetch data from your Calendly account when a new invitee is created.

3. Connecting Calendly and Telegram in Pabbly Connect

After setting up the trigger, you need to connect your Calendly account with Pabbly Connect. Click on ‘Add New Connection’ and authorize Pabbly to access your Calendly account. Once connected, it will automatically fetch your organization details.

Next, you will need to create a Telegram bot to send messages. Log into Telegram, search for ‘BotFather’, and create a new bot by typing ‘/newbot’. Follow the prompts to name your bot and receive a unique token. This token is essential for connecting Telegram to Pabbly Connect.

4. Formatting Date and Time Before Sending

To ensure the event details are sent correctly, you may need to format the date and time. Use the ‘Date & Time Formatter’ feature in Pabbly Connect to convert UTC time to your local time zone.

Map the start and end times of the event from the Calendly response, and set the input format as UTC. Choose your local time zone (Asia/Kolkata) for the output. This ensures that the invite details are clearly communicated to your Telegram group.

5. Sending the Invite Details to Telegram

Finally, configure the message that will be sent to your Telegram group. Use the mapped fields from the Calendly invite to include the invitee’s name, email, and event details in the message.

• Compose a message like ‘Hello Team, a new invitee has just been created for our event: [Event Name].’
• Include details such as the invitee’s name, email, and event timings.

Once everything is set up, click on ‘Save and Send Test Request’ in Pabbly Connect. If configured correctly, the message will appear in your Telegram group, confirming that the integration is successful.

Conclusion

Using Pabbly Connect, you can seamlessly automate notifications for new Calendly invites to your Telegram group. This integration not only saves time but also ensures that your team is always informed about new events.