How to Get WhatsApp Messages on Email Automatically Using Pabbly Connect

Learn how to automatically receive WhatsApp messages in your email using Pabbly Connect. Follow this detailed guide for seamless integration. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for WhatsApp and Gmail Integration

To get WhatsApp messages on email automatically, you need to set up Pabbly Connect. This platform allows you to connect WhatsApp with Gmail seamlessly. Start by creating a free account on Pabbly Connect, which only takes a couple of minutes.

Once you have your account, log in to the Pabbly Connect dashboard. Here, you can create workflows that automate the process of receiving WhatsApp messages in your email. Follow these steps to get started:

• Create a new workflow by clicking on ‘Create Workflow’.
• Name your workflow, for example, ‘Get WhatsApp Messages on Email’.
• Select the main workflow folder and click on ‘Create’.

After creating the workflow, you will see two boxes labeled ‘Trigger’ and ‘Action’. This is where you will set up the integration between WhatsApp and Gmail using Pabbly Connect.

2. Configuring Trigger and Action in Pabbly Connect

The next step is to configure the trigger and action for your workflow. In the trigger box, select the application that will initiate the workflow. Since we are using WhatsApp, choose the Vati application, which utilizes the WhatsApp Business API.

For the action box, select Gmail. This means that whenever a new message is received on WhatsApp, it will trigger an action to send the same message to your email. Here’s how to set it up:

• Select the trigger event as ‘New Message Received’ in Vati.
• In the action event, choose ‘Send Email’ from Gmail.
• Click on the plus icon to add additional actions if needed.

This setup allows Pabbly Connect to automatically capture incoming messages from WhatsApp and send them to your designated Gmail account.

3. Setting Up Webhook for Vati Integration

To connect Vati with Pabbly Connect, you need to set up a webhook. Go back to your Pabbly Connect dashboard and select the trigger event as ‘Configure Webhook’. This will generate a unique webhook URL for you.

Next, copy this webhook URL and head over to your Vati account. In Vati, navigate to the ‘Webhooks’ section and click on ‘Add Webhook’. Paste the copied URL and enable it for incoming messages. Make sure to select the event for new messages to trigger the webhook.

After saving the webhook, you can test the connection by sending a message to your WhatsApp number. This will confirm that the integration is working correctly. The incoming message will be captured by Pabbly Connect, confirming the successful connection.

4. Configuring Gmail to Receive WhatsApp Messages

Once the webhook is successfully set up, the next step is to configure Gmail to receive the WhatsApp messages. In the action box of your workflow in Pabbly Connect, select ‘Send Email’ and establish a connection with your Gmail account.

During this configuration, you will need to provide the recipient email address where you want to receive the WhatsApp messages. You can also customize the subject line and email content. Here’s how to proceed:

Enter the recipient email address for receiving messages. Customize the email subject to include details like ‘New WhatsApp Message Received’. Map the sender’s name and message content dynamically for each email.

This dynamic mapping ensures that every WhatsApp message is forwarded accurately to your Gmail, making your workflow efficient and effective. Pabbly Connect handles the automation seamlessly, ensuring you never miss an important message.

5. Testing the Automation with Pabbly Connect

After configuring everything, it’s time to test the automation. Send a message to your WhatsApp number and check your Gmail account for the corresponding email. This step confirms that the integration works as expected.

If everything is set up correctly, you should receive an email in your Gmail with the WhatsApp message details shortly after sending the message. If you encounter any issues, revisit your settings in Pabbly Connect to ensure everything is configured properly.

In case you wish to filter messages based on specific criteria, you can set conditions in Pabbly Connect. For example, you can choose to receive messages that contain certain keywords or come from specific numbers. This feature enhances the automation process and ensures you only get relevant messages in your inbox.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the process of receiving WhatsApp messages in your Gmail account. This integration not only saves time but also ensures you stay updated on important communications. Start automating your messaging workflow today with Pabbly Connect for seamless communication.