Automate Google Forms Submission Alerts on Slack for Software Development Teams Using Pabbly Connect

Learn how to automate Google Forms submission alerts on Slack for software development teams using Pabbly Connect. Step-by-step tutorial included! Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate Google Forms submission alerts on Slack for software development teams, you first need to access Pabbly Connect. Begin by visiting the Pabbly Connect website and signing into your account. If you are a new user, you can sign up for free and enjoy 100 tasks every month.

Once logged in, you will see the Pabbly Connect dashboard. Click on the ‘Access Now’ button for Pabbly Connect. This will lead you to the workspace where you can create your automation workflow.

2. Creating a Workflow in Pabbly Connect

To create a new workflow in Pabbly Connect, click on the ‘Create Workflow’ button located at the top right corner. A dialog box will prompt you to name your workflow. Enter a suitable name such as ‘Automate Google Form Submission Alerts on Slack for Software Development Teams’.

• Choose a folder where you want to save this workflow.
• Select the ‘Google Forms Automations’ folder from the dropdown.

After naming your workflow and selecting the folder, click on the ‘Create’ button. This will set up the workflow and present you with two main sections: Trigger and Action. The Trigger indicates when the automation will start, while the Action specifies what happens as a result.

3. Setting Up the Trigger with Google Forms

In this step, you will set up the trigger for your workflow. Select ‘Google Forms’ as the trigger application. For the trigger event, choose ‘New Response Received’. This means that whenever a new form submission is made, Pabbly Connect will capture the response.

Once you select the trigger event, Pabbly Connect will provide you with a unique webhook URL. Copy this URL as you will need it to connect your Google Form to Pabbly Connect. Open your Google Form, navigate to the ‘Responses’ tab, and click on ‘Link to Sheets’ to create a new spreadsheet.

4. Linking Google Sheets to Pabbly Connect

After creating the new spreadsheet, go to the ‘Extensions’ menu in Google Sheets and select ‘Add-ons’. From there, click on ‘Get Add-ons’ and search for ‘Pabbly Connect Webhooks’. Install this add-on to facilitate the connection between Google Sheets and Pabbly Connect.

• Refresh your Google Sheets page after installation.
• Go back to the Extensions menu and select Pabbly Connect Webhooks.
• Click on ‘Initial Setup’ and paste the webhook URL you copied earlier.

For the trigger column, specify column H, as this is where the final data will be added. Once done, click on the ‘Submit’ button. A confirmation message will indicate that the setup was successful.

5. Setting Up the Action to Send Alerts on Slack

Now that your trigger is set up, it’s time to configure the action. Select ‘Slack’ as the action application and choose the event ‘Send Channel Message’. This will send an alert to your designated Slack channel whenever a new form submission occurs. using Pabbly Connect

To connect to Slack, click on the ‘Connect’ button and select ‘Add New Connection’. Choose the token type as ‘Bot’ and click on ‘Save’. Authorize Pabbly Connect to access your Slack account by clicking on the ‘Allow’ button. After authorization, select the channel where you want to send alerts, such as ‘New Bug Report and Feature Request’.

Compose your alert message, including details like submission type, submitter name, email, priority, and issue description. Use data mapping to pull information from the previous step in your workflow. Finally, test the connection by sending a test message to ensure everything is functioning correctly.

Conclusion

This tutorial on automating Google Forms submission alerts on Slack for software development teams using Pabbly Connect demonstrates how easy it is to streamline communication and enhance efficiency. By following the steps outlined, you can ensure that your team receives timely alerts for new submissions, allowing them to respond promptly and effectively.